Court Clerk

Position:

This is a full-time, regular, non-exempt position. Under direct supervision, this position performs a full range of specialized tasks, typically as a Deputy Clerk of the Court. Tasks are related to receiving, reviewing, and filing court related documents, explaining procedures and rules, collecting fines and fees, case processing, courtroom support, and performing other clerical duties in support of court operations.

The following duties are typical of those performed by the incumbent in this classification. However, other duties may also be required.

Incumbents are trained to process applicable legal forms and documents; collect, distribute, and balance fees and deposits of funds, and learn the necessary and appropriate legal terminology and procedures in support of one of the operational units of the court (traffic/collections, criminal, civil/family law/juvenile). Incumbents perform a wide variety of moderately difficult clerical work requiring the ability to choose from a limited number of alternatives in solving routine problems in a training/entry-level capacity.

As tasks are learned, direct supervision decreases and the incumbent is expected to perform at the entry level as they rotate through and demonstrate proficiency in all other positions within the assigned division.

Performs a wide range of case processing duties and may be assigned to perform regular courtroom duties. Incumbents perform difficult clerical work in support of one or more operational functions, requiring the application of policies and procedures and the use of legal rules and codes. They may assist the public who are experiencing stressful situations referring them to sources of information such as policies, procedures, rules and codes.

Incumbents are assigned specific areas of responsibility and provide input to the unit or team on how their work processes can be improved to enhance efficiency, accuracy, and customer service.

In addition to the duties for the Court Clerk II, this level performs in support of several operational functions, advanced case processing and/or courtroom support duties of a specialized and complex nature, and may provide training to subordinate staff. Incumbents must demonstrate the ability to work independent of daily supervision. Incumbents are also expected to serve as role models, modeling the mission and values of the court, perform work requiring superior problem solving skills, use significant independent judgment in the interpretation and application of rules, procedures, and policies, and provide significant input to the unit on how their work processes can be improved to enhance efficiency, accuracy, and customer service.

• The design and maintenance of filing and information retrieval systems.
• The operation of standard office equipment and personal computers, including standard software applications.
• Basic filing and financial record keeping systems.
• Correct punctuation, grammar, and spelling.
• Basic accounting practices.

• Interpret, explain, and apply a variety of policies, rules, procedures, and regulations.
• Read and understand statutes and instructions related to court proceedings.
• Provide assistance and deal with concerns from the public and other agencies.
• Make mathematical calculations necessary to carry out assigned functions.
• Establish and maintain cooperative working relationships with others.
• Learn to use a personal computer and software, including word processing, databases, and other job-related applications and systems.
• Learn court policies, procedures, documents, and terminology affecting assigned functions and follow instructions.
• Maintain confidential information and use sound judgment in performing duties.
• Handle high levels of pressure satisfactorily and be congenial with other employees, court professionals, and the public.

A high school diploma or GED.

• A minimum of one year of full-time work in a clerical position involving public contact, legal clerical position, or other position in a closely related field.
• Any combination of education and work experience which would likely produce the desired knowledge, skills, and abilities.
• The ability to type 40 net words per minute.

• A minimum of one year of full-time work in the classification of Court Clerk I in the Glenn County Superior Court.
• A minimum of three years of full-time work in a clerical position involving public contact, legal clerical position, or other position in a closely related field.
• The ability to type 40 net words per minute.

• A minimum of two years of full-time work in the classification of Court Clerk II in the Glenn County Superior Court.
• A minimum of four years of full-time work in a clerical position involving public contact, legal clerical position, or other position in a closely related field.
• The ability to type 40 net…