Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to support a CEO in Calabasas. This long-term opportunity is ideal for a highly organized individual who can manage complex schedules, handle travel logistics, and keep executive priorities moving efficiently. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings and administrative activities in a fast-paced environment.

Responsibilities:

• Manage dynamic executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary details.
• Coordinate business travel logistics from start to finish while adapting quickly to schedule changes or urgent requests.
• Organize executive meetings by securing meeting times, preparing materials, confirming attendees, and tracking follow-up items.
• Serve as a central point of coordination for leadership-related administrative tasks, helping maintain smooth communication across teams.
• Anticipate scheduling needs and proactively adjust plans to support changing business demands and leadership priorities.