Short Term - General Assistant; Multiple Departments

Short Term - General Assistant (Multiple Departments)

Cabrillo College

Salary:
See Position Description

Job Type: Temporary, Hourly/Short-Term

Job Number:

Closing: 6/30/2024 11:59 PM Pacific

Location:

Hybrid (Online and On-site at Aptos and Watsonville), CA

Department:
Human Resources

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Come join us in our vision to improve the world, one student at a time! Cabrillo College currently has multiple short-term, part-time positions available to assist various departments. Under general supervision, these positions will provide a variety of routine-to-difficult clerical support to various campus offices, which may include receptionist duties, word processing, record keeping, and filing, and performing related duties as required or assigned.

As this is a continuous recruitment, your application will stay on file until a position becomes available; you will be contacted as positions become available.

Starting Salary Range: $17 to $19 per hour. Short-term, part-time assignment, Monday through Friday, with hours to be determined. This is a non-benefited position.

Note:

You may be called by more than one department after applying for this short-term position. Applications will be screened by appropriate department representatives on an as-needed basis. Qualified applicants who best meet the needs of the division will be contacted for an interview. Each year, part-time pools will be refreshed and applicants will be notified of the opportunity to re-submit application.

It is in the best interest of applicants to be as detailed as possible in the application so that we may connect your skill sets with the departments seeking short-term assistance.

• Performs front counter and routine program/department customer service duties; answers, screens and refers telephone calls; greets and directs visitors to the appropriate staff member or department; answers written and verbal inquiries for standard information.
• Formats, types, proofreads, edits and prints correspondence, forms, reports, schedules, rosters, documents and materials; creates forms, charts, tables and spreadsheets involving data extraction and manipulation; reviews documents for clerical accuracy, completeness and compliance with District and department requirements.
• Tracks and enters/scans student, departmental and financial data into appropriate systems; maintains a variety of standard office records and files; creates and maintains spreadsheets and databases to track students, files, projects, activities and services; extracts data and reports for reporting.
• Schedules and cancels appointments and testing; sets up, maintains and posts department and staff calendars and room reservation calendars; maintains supply of departmental or program forms materials and supplies.
• Makes meeting and event arrangements including typing and distributing agendas, facility requests, setup and cleanup; contacts other departments or vendors for food orders, supplies and audio-visual equipment; assists with day of meeting logistics.
• Prepares and compiles packets of materials; receives, opens, sorts and distributes office mail; prepares regular and bulk mailings; copies various documents and materials, including large duplication orders; duplicates, assembles and distributes packets; requests printing services.
• Collects and processes a variety of payments for permits, fees, fines and sales; safeguards student and customer privacy; balances and reconciles cash drawers; may distribute vouchers following established guidelines.

• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.
• Provides backup for other departments' administrative support staff.
• Maintains office supply inventory.
• Performs related duties as assigned.

• Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty and staff; AND
• Graduation from high school or GED equivalent AND some clerical support experience; OR
• An equivalent combination of training and experience.

Knowledge of:

• Modern office practices, procedures and equipment including knowledge of computers and applicable software programs.
• Customer service practices and telephone etiquette.
• Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.

Skills and Abilities

to:

• Provide customer service in person and over the phone.
• Review applications and forms for completeness and accuracy.
• Type accurately at a speed necessary to meet the requirements of the position.
• Track and report statistical information utilizing complex…