Project Lead, Administrative​/Clerical, Office Administrator​/ Coordinator

Position: Project Lead I
Location: Edwards

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.

JOB DUTIES - ESSENTIAL FUNCTIONS Using basic knowledge of project management fundamentals, the incumbent individually leads relatively small projects of low to medium complexity supporting Company and customer requirements. Employee will be responsible to perform the following functions/duties:
Assist Project and/or /Program Managers with the daily conduct of large project/program activities involving Project tasks including:
Make priority determinations Develop, review, and approve project documentation Maintain established project portfolio Establish, execute and report on project budget Manage project risk Monitor/control and re-plan project Provide project status through project/program reviews Annotate lessons learned and archive project data Administer Work Management System (WMS) activities through the use of identified scheduling tools Follow company and Government processes and procedures as required maintaining accountability and responsibility for project schedule, budget, and requirements to deliver projects on time meeting required budget May be required to recruit and hire appropriate technical personnel to ensure the accomplishment of project requirements Use established policies, procedures, and subject matter knowledge to complete assignments of medium complexity that vary in nature and sequence Performs other related Project assignments as requested RANGE POSITION DESCRIPTION Provides senior-level program and administrative support to the Range Manager and Annex 1 leadership team.

Serves as a trusted point of coordination among department managers, supervisors, employees, customers, and the corporate support teams. Exercises sound judgment, discretion, initiative, and independent prioritization in managing leadership-office activities, sensitive information, competing requirements, and time-sensitive deliverables. Employee will be responsible for performing the following functions/duties:
Manage and maintain the Range Manager’s calendar, appointments, meetings, priorities, deadlines, and related follow-up actions. Coordinate leadership meetings, staff meetings, off-site events, and customer engagements; prepare agendas, read-aheads, meeting materials, and action-item trackers. Compile information from functional leads and prepare monthly performance briefings, presentations, reports, memoranda, dashboards, and other leadership communications. Participate in recruiting and onboarding activities with Human Resources and hiring managers, including requisition tracking, interview scheduling, candidate communications, onboarding checklists, and new-hire orientation support.

This position does not make final hiring decisions. Coordinate employee recognition, morale, engagement, retention, awards, and team-building activities in accordance with company policies. Serve as the primary focal point for Annex 1 timekeeping administration, including monitoring timecard completion, coordinating corrections, adding new hires, creating labor sets, and supporting timely approvals. Timecard approval authority is exercised only when specifically delegated by management.

Serve as the primary focal point for Annex 1 travel administration; coordinate with program management-support personnel to ensure compliance with JT4 travel policies and procedures and assist employees with travel-related issues. Maintain organizational rosters, distribution lists, contact directories, staffing trackers, office records, and administrative files; ensure accuracy and appropriate handling of sensitive information. Coordinate office and administrative operations, including supplies, equipment, visitor coordination, check requests, and reimbursements.

Generate and track purchase requisitions for Annex 1 Program Management functional areas; reconcile credit-card statements, validate charge numbers, and coordinate monthly General Services Administration vehicle billing with Logistics and Financial Budget Analysts. Establish and maintain administrative processes, templates, trackers, and standard operating procedures that…