Office Assistant

Posting number:

Department: Social Services / Life Center

Job classification: Office Assistant

Posting type: Open

Categories: Clerical & Data Entry, Human Services, Community and Social Services, Office and Administrative Support

Do you have a friendly personality that easily engages with others? Do you communicate well with people and connect with them, especially senior citizens? Do you have out-of-this-world office skills? Would you like to apply your skills in a job that provides help to others? Churchill County is looking for a personable, highly-motivated, and energetic person to work as a part-time Office Assistant (Receptionist) for the William N.

Pennington Life Center.
The Office Assistant serves as the first point of contact at the Life Center, greeting members of the public as they enter the building and answering the phone, all accomplished in a professional and friendly manner. The position also provides administrative support to Life Center operations, including utilizing word processing and spreadsheet software to prepare and edit documents.
This is a part-time position with working hours of Monday through Friday from 7:30am to 12:30pm. This is a part-time, regular position which receives prorated annual and sick leave. The position qualifies for the PERS retirement.
The Life Center and the Social Services Department are committed to maintaining a cross-functional team environment. Members of the team are expected to provide support and assistance to other members and may be required to perform duties outside their regular assignments.

Responsible for provides a variety of routine office support duties, which may include typing, word processing, receptionist duties, record keeping and filing.

• Demonstrates regular, reliable and punctual attendance.
• Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures; may receive, receipt and balance monies.
• Types correspondence, reports, forms and specialized documents related to the functions of the department to which assigned from drafts, notes, dictated tapes, or brief instructions; may compose standard correspondence from brief instructions.
• Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling.
• Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; may perform production computer information entry.
• Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources.
• Maintains records and processes forms, such as work orders, purchase requisitions and others specific to the department; may make arithmetic or standard statistical calculations.
• Establishes and maintains office files; researches and compiles information from such files; purges files as required.
• Reviews computer-produced and typed reports for accuracy, research exceptions and makes corrections as required.
• Operates standard office equipment, including word processors, computers, facsimile equipment and central telephones; may operate microfilm, radio telephone and other departmental-specific equipment after training.
• Compiles materials for meetings, prepare agendas and attend such meetings to take summary notes as required.
• Opens and distributes mail, processes outgoing mail, makes travel arrangements and prepares purchase requisitions.
• Represe…