Executive Assistant

Location: San Luis Rey

Description

A growing organization in the San Luis Rey area is looking for a highly organized Executive Assistant to provide direct support to senior leadership while helping keep day-to-day business priorities moving forward.

This is not a role where you'll simply manage a calendar. The ideal candidate will be someone who can anticipate needs, keep executives prepared, manage competing priorities, and take ownership of important follow-ups. You'll interact with leadership, clients, vendors, and internal teams and will need excellent judgment and discretion.

What You'll Do:

+ Manage complex executive calendars and scheduling priorities

+ Coordinate meetings, conference calls, and appointments

+ Prepare agendas, meeting materials, presentations, and reports

+ Monitor follow-ups and action items after leadership meetings

+ Coordinate domestic travel, accommodations, transportation, and itineraries

+ Prepare and organize expense reports

+ Draft and proofread correspondence and internal communications

+ Serve as a professional point of contact for executives

+ Coordinate communication between leadership and internal departments

+ Maintain confidential business and personnel information

+ Assist with special projects and time-sensitive initiatives

+ Track deadlines and important deliverables

+ Help coordinate executive events, meetings, and presentations

+ Maintain organized electronic files and records

+ Assist with basic budget, invoice, and purchasing tracking

+ Identify opportunities to streamline administrative processes

+ Provide additional support to leadership as priorities shift

Requirements

+ 4+ years of executive assistant or senior administrative experience

+ Experience supporting senior-level leadership

+ Strong calendar management and scheduling skills

+ Excellent written and verbal communication

+ Advanced Microsoft Office skills

+ Strong Excel and PowerPoint capabilities

+ Excellent organization and attention to detail

+ Ability to manage confidential information

+ Strong judgment and problem-solving skills

+ Comfortable working independently

+ Ability to adapt quickly when priorities change

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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