Operations Assistant

Job Summary

A Japanese manufacturer of industrial electrical products is seeking an experienced Operations Assistant to support daily operations. This opportunity is ideal for a detail-oriented administrative and order processing professional who enjoys working with customer orders, inventory records, shipments, and cross-functional teams.

The Operations Assistant will play a key role in keeping orders accurate, shipments on track, and internal communication moving smoothly. This is a strong opportunity to join a stable manufacturing environment with collaborative teams, supportive leadership, and a clear focus on accuracy, follow-through, and customer satisfaction.

• - Process customer orders and purchase orders from initial entry through shipment.
• - Verify product numbers, quantities, pricing, delivery details, and order information for accuracy.
• - Track inventory, backorders, open items, and shipment status to ensure timely follow-up.
• - Investigate order discrepancies and coordinate resolutions with internal teams.
• - Prepare shipping documentation and provide updates on order and delivery status.
• - Work closely with sales, customer service, and warehouse teams to support smooth daily operations.

• - Pay Range: $25 to $27 per hour DOE.
• - Job Type: Direct hire.
• - Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
• - Location: Rolling Hills Estates, CA.

• - 2+ years of experience in operations support, order processing, sales support, or a similar administrative role.
• - Experience working in manufacturing, industrial distribution, or a related business environment.
• - Hands-on experience using an ERP system or inventory management system.
• - Strong Microsoft Excel skills (Pivot Tables and VLOOKUP) and the ability to maintain accurate data and order records.
• - Strong attention to detail when reviewing product numbers, quantities, pricing, and delivery information.
• - Ability to prioritize multiple orders, follow up on open items, and resolve discrepancies independently.
• - Professional communication skills and the ability to work effectively with internal teams.

• -Associate degree in business or a related field.
• - Experience with industrial products, electrical components, or related manufactured goods.
• - Familiarity with product part numbers, backorders, shipment tracking, and shipping documentation.
• - Experience supporting sales, customer service, warehouse, or distribution operations in a manufacturing environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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