Events Manager

Joseph Phelps Vineyards, a renowned name in the wine and spirits industry, is seeking a passionate and dynamic Events Manager to join our vibrant team. In this role, you will be at the forefront of orchestrating exceptional events that showcase our exquisite portfolio of wines. The ideal candidate will possess a deep appreciation for wine and an understanding of the luxury market, allowing them to connect with our clientele and create memorable experiences.

You'll be responsible for planning, coordinating, and executing a diverse range of events including tastings, private dinners, corporate functions, and outdoor festivals. This is an opportunity to leverage your creativity and organizational skills while immersing yourself in a world of fine wines. If you have a knack for building relationships and a passion for hospitality.

SUMMARY OF POSITION:
Responsible for the planning, coordination, and execution of all special events, paid events, Phelps Preferred events, select marketing events, trade/wholesale events, and JPV internal company events. Works to ensure all events are executed in alignment with luxury brand standards and business objectives. This role requires close coordination with the Culinary, Marketing, Phelps Preferred, and Hospitality teams. With strong attention to detail and proven organizational skills, this role coordinates all logistics to produce luxury events representative of the estate.

From initial contact through event execution and post-event reporting, the Events Manager plays a vital role in showcasing JPV’s capabilities.

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Lead planning, communication, and execution for all Phelps Preferred events and internal HR-related events.
• Demonstrate a creative, solutions-oriented mindset that elevates event quality and drives guest satisfaction.
• Coordinate operational timelines and requirements across internal stakeholders including marketing, sales, hospitality, inventory, and leadership teams.

• Serve as the primary point of contact for customers and internal stakeholders requesting events, providing timely, professional, and high-touch service from inquiry through execution.
• Translate event objectives and strategic briefs into detailed event plans, timelines, production schedules, and operational deliverables. Document each event from start to finish using approved forms to capture information and track every detail.
• Establish and maintain event guidelines, playbooks, and lookbooks in partnership with the Marketing team.

• Lead all practical and operational aspects of event delivery, including venue setup, catering, rentals, audiovisual needs, décor, signage, staffing, product display, guest flow, and on-site execution.
• Ensure all event signage, invitations, sales materials, displays, and partner/vendor arrangements are finalized well in advance of each event.
• Direct on-site event operations, including coordination of internal teams, outside staff, and vendors, to ensure efficient execution, safety, and adherence to JPV standards.
• Works with Hospitality Manager, Chef, and Inventory Manger to select wines and menus that are appropriate for event and within budget.
• Works with inventory manager to obtain wines, transportation of them to the location, ensure they are at proper temperature and be responsible for the opening, evaluating and serving of wine for the event.
• Troubleshoot and resolve event-day issues, problems, and emergencies with urgency and sound judgment.
• Perform food and wine service when appropriate and when event size does not require additional staffing.
• Host large group tastings during slower event periods to support incremental event channel revenue.
• Manages and maintains the marketing and internal event visual event asset inventory.

• Own event budget management, expense tracking, billing coordination, and financial reconciliation.
• If event is approved, determines event fees, creates budgets and organizes and coordinates all billing for winery events. Monitors the billing process, codes all receipts and invoices and coordinates activities with accounting.
• Create, track, and report all event costs, maintaining adherence to approved budgets and financial allocations.
• Compile post-event operational reporting, including attendance, guest feedback, vendor performance, and budget actuals.

• Source, negotiate, contract, and manage third-party vendors, including caterers, chefs, florists, rental companies, entertainment providers, AV partners, and other event suppliers to ensure all services are delivered to scope, schedule, and standard.
• Build and maintain strong vendor…