Accounts Payable Clerk

Location: Palo Alto

Description We are looking for an Accounts Payable Clerk to support day-to-day payables operations for a finance team in East Palo Alto, California. This role is responsible for handling invoices, coordinating payment activity, and helping maintain accurate financial records in a fast-paced environment. The ideal candidate brings strong attention to detail, sound judgment with expense documentation, and the ability to communicate effectively with both vendors and internal stakeholders.

Responsibilities:

- Review incoming supplier invoices, verify supporting records, and assign accurate general ledger coding before entry into the payment system.

- Compare purchase orders, invoices, and receiving documentation to confirm consistency and obtain proper approval prior to disbursement.

- Manage company card transactions by checking receipts, classifying expenses correctly, and following up on incomplete or missing backup.

- Coordinate scheduled payment cycles, including electronic payments, checks, and wire transfers, while ensuring transactions are processed on time.

- Address vendor questions, investigate billing issues, and resolve discrepancies with professionalism and urgency.

- Contribute to month-end activities by reviewing outstanding payables, assisting with accrual entries, and supporting account reconciliation efforts.

- Help prepare year-end tax reporting materials, including documentation needed for 1099 processing and filing.

- Maintain well-organized accounting records in both digital and physical formats to support audit readiness and internal controls.

- Monitor for duplicate charges, unapproved spending, or exceptions to policy and elevate concerns to the appropriate finance contacts.

- Provide additional reporting and operational support for special finance projects as business needs arise. Requirements - At least 2 years of experience in accounts payable or a closely related accounting position.

- Practical experience with Quick Books Online is required; familiarity with Ramp or another expense management platform is strongly preferred.

- Working knowledge of core accounting concepts such as debits and credits, expense classification, general ledger coding, and accruals.

- Ability to support invoice validation workflows that involve purchase orders and receiving documentation.

- Strong attention to detail and the organizational skills needed to manage a high volume of transactions accurately.

- Proficiency with Microsoft Excel or Google Sheets for tracking, analysis, and reconciliation tasks.

- Clear written and verbal communication skills with the ability to collaborate across internal teams and external vendors.

- An Associate's or Bachelor's degree in Accounting, Finance, or Business is preferred, though equivalent hands-on experience will also be considered.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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