Grant Coordinator

Grant Coordinator

The City of Trinidad is seeking a self-driven and detail-oriented professional to join the City Administration Department. Under general direction, the Grant Coordinator plans, writes, develops, and coordinates activities related to grant proposals, grant implementation, and grant management; conducts research of potential funding sources; provides analytical and technical assistance in the strategic planning, coordination, and implementation activities to build and sustain programs and services;

and performs other duties as assigned.

Distinguishing Characteristics:
This classification is distinguished from other professional classes by the incumbent's specialization in the coordination of local, state, and federally funded grants. Positions in this classification perform a broad range of complex administrative support activities with minimal supervision, requiring attention to detail, tact, discretion, diplomacy, initiative, and independent judgment, as well as knowledge of city activities.

Supervision Received and Exercised:
Reports to and receives direct supervision from the Special Projects Manager, or designee. Exercises no supervision over other staff.

Examples of Duties:

• Conducts research, monitors federal and state funding source notices and publications, and maintains contact with local agencies to identify potential sources of funding relevant to the city's strategic and long-range plans.
• Drafts grant proposals and budget estimates for review by senior management.
• Tracks grant deadlines, budgets, and expenditures, ensuring compliance with grant requirements, and preparing reports for funders.
• Monitors the status of grants through the approval process.
• Maintains accurate, complete, and up-to-date records and files in accordance with grant agreements and requirements.
• Assists with the review and processing of grant expenses, including payroll, consultant, and contractor project invoices; tracks tasks, schedules, and deliverables; drafts reimbursement requests/invoices.
• Provides support in the development and administration of budgets related to areas of assignment.
• Coordinated work with various staff to gather necessary information, provide guidance, and facilitate effective communications.
• Coordinated audits and compliance reviews by funding agency auditors; responded to questions and coordinated work with staff to resolve areas of concern.
• Attends a variety of meetings and represents the city to external entities.
• Presents information to elected and appointed officials, external entities, and the general public as required.
• Provides primary administrative support to Town Hall staff and the public in the absence of the Administrative Assistant and/or as needed.
• Performs other related duties as required.

Minimum Qualifications:

Education and Experience

The knowledge, skills, and abilities listed above may be acquired through various types of training, education, and experience. A typical way to acquire the required knowledge and abilities would be:

• Education:
  
  Equivalent to a bachelor's degree from an accredited four-year college or university in business or public administration, communications, environmental science, urban studies, or a closely related field.
• Experience:
  
  One (1) year of experience performing administrative, budgetary, operations, grant funding, or similar analyses and studies.

Licenses and Certificates:
For specific positions, possession and maintenance of a valid California driver's license and the ability to meet automobile insurability requirements of the City or the ability to provide suitable transportation needs as a condition of continued employment.

Knowledge of:

• Methods, practices and techniques in developing, writing, and submitting local, state and federally funded grants.
• Typical sources of state and federal grant funding applicable to city projects and programs and associated grant requirements.
• General provisions governing the audit of governmental grant awards.
• Grant management principles and practices.
• Research methodology, data collection, analysis and reporting.
• Trends, regulations and developments in assigned program areas.
• Principles of effective time…