Human Resources Associate

Menlo School is seeking a Human Resources Associate to support a broad range of HR functions, with a focus on recruitment, onboarding, performance management, leave administration, training record management, and day-to-day HR operations. Reporting to the Director of Human Resources, this role is ideal for someone who enjoys working closely with managers and employees, building strong processes, and contributing to a positive, high-quality employee experience in an independent school environment.

This is a full-time, year-round, on-site position. Menlo School is an in-person learning community, and employees are expected to perform their work on campus. In particular, this role involves extensive in-person collaboration and direct support of employees and managers.

• Support full-cycle recruitment by coaching hiring managers, posting roles in the applicant tracking system and on external job boards, managing candidate pipelines, and communicating with candidates throughout the process.
• Conduct resume reviews, phone screens, and reference checks as needed, and help process referral bonuses.
• Prepare and send offer letters and welcome communications; set up new hires in the HRIS; and guide new employees through pre-boarding, I‑9s, and first‑day questions.
• Partner with managers, Payroll, and HR colleagues to ensure a smooth, consistent onboarding experience.
• Coordinate seasonal and athletics staffing, including maintaining year‑round employment tracking, partnering with Athletics leadership on staffing needs, and issuing seasonal and summer camp offers.
• Administer all mandated leaves (FMLA, CFRA, Pregnancy Disability Leave, Baby Bonding, and medical leaves), guiding employees through timelines, benefits, and documentation while coordinating with managers and Payroll.
• Lead the annual staff performance evaluation process, including planning, templates, timelines, communications, and manager training, and provide one‑on‑one support to managers.
• Maintain the Training Management System, including rosters, assignments, course updates, troubleshooting access issues, and monitoring completion rates.
• Support the annual compensation planning process by preparing materials and worksheets, issuing and tracking employee agreement letters, and coordinating changes with Payroll.
• Prepare and submit compensation surveys, state and government reports, and other HR‑related compliance documentation.
• Serve as a first point of contact for HR questions, assist with policy clarification, and support HR audits, data clean‑up, and team initiatives.
• Perform other duties as assigned.

• Bachelor’s degree in Human Resources Management or a related field. Specific HR functional area experience (such as recruitment, leave management, benefits administration, workers’ compensation or other) is preferred.
• At least 3 years of human resources experience, ideally in a generalist role and in a school or education setting.
• Familiarity with HR systems and tools; experience with applicant tracking systems and HRIS (Jobvite, Paylocity, and Vector Solutions a plus).
• Proficiency with standard business software, including Google Workspace (Sheets, Docs, etc.) and Microsoft Office applications.
• Exceptionally detail‑oriented and highly organized, with the ability to manage multiple complex workflows and competing deadlines without sacrificing accuracy.
• Collaborative and approachable, bringing a warm, positive presence to interactions, even when navigating complex or sensitive situations.
• Excellent communication and interpersonal skills, with a strong customer‑service mindset.
• Ability to handle confidential information with high discretion and professionalism.
• Working knowledge of leave administration and California HR compliance concepts.

• An exceptional work environment and caring community
• Highly competitive salary
• A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families.

Pay range:
In alignment with pay transparency requirements, the base salary range for this position for the 2025–2026 school year is $100,000–$130,000 annualized. Final base salary will…