People & Culture Specialist

Connect People with

Purpose:

People & Culture Specialist

At Filoli, the heartbeat of our organization is our people. We are looking for a People & Culture Specialist —a versatile, detail‑oriented coordinator who can seamlessly shift from administrative precision to warm, human‑centered employee engagement.

Reporting to the Resourcing & Training Manager, you will keep day‑to‑day People Operations running smoothly. You will be a trusted partner across the entire employee lifecycle—supporting Talent Acquisition, managing digital scheduling systems, and crafting a joyful employee experience.

Location:

Gorgeous Filoli Historic House & Garden

Position Type:
Full‑time, Non‑Exempt, Hourly, Benefit Eligible

Schedule:

Typical schedule will be Friday - Tuesday from 9:00am - 5:30am. This is a flexible schedule that includes weekends and occasional evenings. Because our property thrives on weekends, you will be the key “on‑the‑ground” People & Culture presence for our staff and managers during weekend hours.

Hourly Range: $35.00 to $38.00 per hour (Depending upon candidate experience)

• Talent Acquisition & Resourcing:
  Partner with our Talent Acquisition Manager to coordinate interview calendars and day‑of logistics. You'll conduct warm, engaging phone screens for seasonal applicants and coordinate their onboarding and offboarding.
• Workforce Scheduling & Systems:
  Serve as our Rotageek scheduling champion. You’ll manage shift swaps, track certifications, input availability, and—crucially—help managers solve sudden weekend staffing gaps and call‑outs.
• Employee Experience & Communications:
  Draft and design our vibrant internal newsletters, maintain our team communications calendar, and coordinate our annual wellness initiatives, employee events, and Service Awards program.
• Lifecycle Documentation & Compliance:
  Process essential HR paperwork (offer letters, promotions, status changes) via Docu Sign, maintaining highly accurate, audit‑ready digital files in our ADP system.
• Weekend Stewardship & Support:
  Serve as the go‑to, friendly face of P&C on Saturdays and Sundays. You'll answer general policy questions and confidently escalat[e] any urgent safety or employee relations concerns to P&C leadership.

• The
  
  Experience:
  
  Minimum of 1 year of HR experience in a generalist or coordinator role, with proven experience using an HRIS or applicant tracking system (ADP experience is a plus!).
• The Background:
  High School Diploma with experience in hospitality or customer service is required (an Associate or Bachelor’s degree in HR or Business is desirable).
• The Technical Toolkit:
  Strong proficiency with Google Workspace and Microsoft Office Applications.
• The Mindset: A natural collaborator who values diversity, equity, accessibility, and inclusion (DEAI), treating every team member with equal dignity and respect. A valid Driver’s License is required.

Our historic property is expansive! You must be comfortable walking across uneven terrain, climbing stairs, sitting at a computer, and occasionally lifting or carrying up to 20 lbs to support employee events.

We operate with a culture rooted in integrity, hospitality, and continuous learning. In this role, you will play a direct part in making Filoli a workplace where everyone feels seen, valued, and supported.

Ready to make a difference for the team that makes the magic happen? Apply today!