Co-Op, Maintenance Excellence

The Role

We’re looking for a curious, detail-oriented co‑op to help us document and improve how maintenance work happens in IBM Maximo, our enterprise maintenance management system. You’ll work closely with maintenance, engineering, quality, and system experts to map real‑world processes and turn existing instructions into clear, compliant, easy‑to‑use training documents.

If you like figuring out how things work, organizing messy information, and leaving things better than you found them—this role is for you.

• Learn how maintenance work requests move through Maximo—from initial request all the way to closure and historical records.

• Create a clear, end‑to‑end process map that shows steps, decisions, handoffs, and system touchpoints.

• Meet with stakeholders (maintenance, planners, engineers, system admins) to confirm accuracy and incorporate feedback.

• Finalize an accurate process map that can be used for training, onboarding, and process improvement.

• Take existing Work Instructions (WIs) and Job Aids (JAs) and convert them into Veeva‑compliant documents.

• Update screenshots so they match the current Maximo system and workflows.

• Make documents clearer, more consistent, and easier for users to follow.

• Identify which training curricula each document should be tied to so the right roles get the right training.

• Partner with quality and system owners to finalize documentation.

By the end of the co‑op, success looks like:

• A complete Maximo Work Order process map covering request → planning → execution → closure

• Process map reviewed and validated by key stakeholders

• Clear documentation of decision points, role responsibilities, and system usage

• WIs and JAs converted into Veeva‑ready, audit‑friendly documents

• Updated screenshots that reflect current system configuration

• Each document mapped to one or more appropriate training curricula

• Positive feedback from stakeholders on clarity and usability

• Documentation that can be reused across sites

• Reduced confusion or rework due to outdated or unclear instructions

• Tangible deliverables that remain in use after the co‑op ends

• Currently enrolled in a Bachelor’s or Master’s program (Engineering, Operations, Information Systems, Industrial Engineering, Quality, or related field)

• Comfortable asking questions and working with different teams

• Strong attention to detail and organization

• Able to turn complex processes into clear visuals and written steps

• Familiar with Microsoft Word, PowerPoint, and basic process‑mapping tools

• This position is site‑based, requiring you to be at Moderna’s site full‑time. This position is not eligible for remote work.

• At Moderna, we are focused on delivering on our mission by enabling talent to thrive. For this role, we are currently unable to offer immigration sponsorship. Candidates must already hold work authorization in US and be able to maintain that status without the need for future sponsorship.

• Experience with IBM Maximo or another CMMS/EAM system

• Exposure to manufacturing, maintenance, or regulated environments

• Familiarity with SOPs, Work Instructions, or training materials

• Any experience with Veeva or document management systems

• Real‑world experience with an enterprise maintenance system

• Exposure to quality and compliance in a regulated industry

• Process improvement and stakeholder engagement skills

• Deliverables you can point to on your resume and talk about in interviews

At Moderna, we believe that when you feel your best, you can do your best work. That’s why our co‑op benefits are designed to support you during your time with us —at work, at home, and everywhere in between.

• Free premium access to meditation and mindfulness classes

• Subsidized commuter benefits

• Generous paid time off, including vacation, sick time, holidays, volunteer days, and a discretionary year‑end shutdown

• Location‑specific perks and extras

The salary range for this…