Chief Fiscal Officer

Overview

About the role:

Under the general direction of the Department Director, this position plans, directs, manages and administers the fiscal, budgetary, and other administrative operations of a large multi-divisional department; directs, organizes and manages fiscal and administrative services operations, programs and activities including areas such as budget development, fiscal oversight and administrative services operations, contract administration, grants management, purchasing/procurement, personnel functions, information technology, legislative and regulatory compliance, facility and fleet management;

actively participates as a member of the Department leadership team and participates in strategic planning, policy development, and legislative analysis; serves as a Department liaison to a variety of internal and external contacts.

The Chief Fiscal and Administrative Officer is in an at-will position. This position recognizes and is distinguished by its capacity to provide full line and functional management for activities and employees within fiscal and administrative business units. The incumbent provides a variety of highly complex professional accounting work and serves as the advisor to the Department Director on complex financial, budgetary, administrative, personnel and other relevant administrative functions.

This position is distinguished from lower-level reporting staff and supervisors by the scope, size and complexity of its purview. It is further distinguished in that it has full second-line, Department-wide fiscal and administrative oversight. The responsibilities of this position require comprehensive knowledge and expertise in the delivery of the multi-faceted funding sources and policy requirements within the specific department umbrella, a high level of initiative, independent judgment and discretion, as well as strong and effective management and leadership skills.

Exercises direct supervision over assigned supervisors and staff.

(The following is used as a partial description and is not restrictive as to duties required.)

• Serve as an executive team member.
• Develop, initiate and implement departmental budget, fiscal and administrative policies, procedures and systems.
• Participate in the identification and allocation of fiscal, staffing, and material resources; and contribute to the problem solving, decision-making, and planning of the Department.
• Plan, direct and manage multiple and complex budgetary operational services and functions funded by and responsible to multiple funding agencies and/or revenue sources as well as the County organization.
• Communicate with and report to external agencies, governing boards, and/or special districts.
• Plan, organize, coordinate, and direct the administrative functions, programs, activities, and operations of the Department.
• Formulate policies and procedures concerning activities of the Department.
• Establish and maintain goals, objectives, and plans for carrying out the functions of the Department.
• Prepare and present budget reports and updates to the Department Director and executive team and provide guidance as the department-recognized subject matter expert of fiscal and associated administrative functions as requested.
• Direct, oversee, and participate in the development of the Department’s work plan for assigned functions.
• Assign work activities, projects, and programs; monitor workflow.
• Review and evaluate work products, methods, and procedures.
• Supervise, participate in and ensure the development and administration of department budgets.
• Direct the forecast of additional funds needed for staffing, equipment, materials, and supplies.
• Monitor and approve expenditures; implement adjustments, as appropriate.
• Directly, or through Department supervisorial staff, select, train, motivate, and evaluate personnel.
• Provide or coordinate staff training.
• Work with employees to correct deficiencies.
• Develop and implement plans and procedures to enhance revenue from State, Federal, fee, and other funding sources as appropriate.
• Direct, oversee, and coordinate…