Accounts Payable Administrator

Company Overview

• A competitive compensation package
• Paid Time Off including Holidays, PTO, Military Pay, Bereavement, and Jury Duty
• Immediate 401 (k) eligibility
• Full Healthcare Eligibility including Medical, Dental, and Vision
• Flexible Spending Account and Dependent Care Flexible Spending Account
• Health Savings Account
• Employee Referral Bonus
• Company Provided Short- and Long-Term Disability insurance
• Company Provided Life Insurance
• Critical Illness, Accident and Voluntary Life Insurance Eligibility
• Fantastic company culture and atmosphere

The Accounts Payable Administrator supports the financial integrity of the organization by ensuring accurate, timely, and compliant processing of all vendor invoices, subcontractor payments, employee reimbursements, and purchase order workflows within Deltek Costpoint. This role is essential to maintaining strong internal controls, supporting DCAA-compliant accounting practices, and enabling reliable financial reporting across programs and contracts. The Accounts Payable Administrator works closely with procurement, finance, program management, and vendors to ensure transactions are recorded with precision and aligned with FAR/DFARS, company policy, and industry best practices.

• Review, validate, and process vendor invoices in Deltek Costpoint, ensuring accuracy of account coding, project/CLIN alignment, and appropriate approvals.
• Match invoices to purchase orders and receive documents; resolve discrepancies with procurement or requestors.
• Process weekly and monthly payment runs, including ACH, check, and credit card transactions.
• Maintain accurate aging reports and escalate past-due items as necessary.
• Enter, validate, and maintain vendor records (W-9s, payment terms, banking details) in Deltek Costpoint.
• Ensure proper account structure utilization, including org elements, project codes, and cost pools.
• Support troubleshooting within the Costpoint AP module and assist in maintaining data integrity.
• Maintain complete documentation for all AP transactions in accordance with DCAA audit standards and internal record-retention policies.
• Review invoices for compliance with FAR Part 31 cost principles, DFARS requirements, and applicable contract clauses.
• Support month-end close activities, including AP accruals, reconciliation of vendor balances, and clearing outstanding commitments.
• Serve as the primary point of contact for vendor billing questions, statements, and payment status inquiries.
• Coordinate with internal departments to secure approvals, validate project chargeability, and resolve invoice/PO discrepancies.
• Process and reconcile employee expense reports in accordance with company policy and Joint Travel Regulation (JTR)-aligned requirements.
• Reconcile corporate credit card statements, ensuring proper documentation, receipts, charge coding, and approvals.
• Provide AP reporting to Finance Manager, Program Managers, and departmental leads as requested.
• Assist with internal and external audits, including DCAA, financial audits, and incurred cost submissions.
• Recommend enhancements to AP workflows, approval routing, system usage, and internal controls.

• Strong working knowledge of Deltek Costpoint AP and Materials/Purchasing modules.
• High attention to detail, accuracy, and documentation discipline.
• Understanding of government contract accounting principles, FAR 31 allowability, and DCAA compliance requirements.
• Ability to interpret and process purchase orders, subcontract invoices, and vendor agreements.
• Effective communication skills for vendor and internal coordination.
• Proficiency in Microsoft Excel, especially for reconciliations and data validation.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills when addressing invoice or accounting discrepancies.

• High School Diploma required;
  Associate or Bachelor’s degree in Accounting, Finance, or Business preferred.
• 5-9 years of Accounts Payable experience, preferably in a government contracting or manufacturing environment.
• Required experience with Deltek Costpoint (AP and Procurement modules).
• Experience with vendor management, invoice…