Volunteer & Family Events Coordinator

Volunteer & Family Events Coordinator

St. Joseph Center is seeking a part-time Volunteer & Events Coordinator to support the Development Department's volunteer engagement and event coordination efforts. This position will serve as a key administrative and coordination support role for both volunteer programming and development events, helping ensure that volunteers, community partners, corporate groups, and event guests have a positive, organized, and mission-centered experience.

Reporting to the Director of Community Partnerships, Volunteers and Events, the Volunteer & Events Coordinator will assist with volunteer intake, scheduling, communications, engagement tracking, event preparation, registration, data entry, and day-of support for volunteer activations and fundraising events. This role is ideal for someone who is highly organized, detail-oriented, people-centered, and interested in nonprofit work, community engagement, volunteer coordination, events, or fundraising.

This position supports St. Joseph Center's mission of serving individuals, youth, and families experiencing homelessness and poverty through healing-centered services, deep partnerships, and community impact.

• Support the coordination and scheduling of individual volunteers, volunteer groups, corporate volunteers, and community partners.

• Assist with volunteer intake, onboarding, registration, and communication.

• Maintain volunteer schedules and help ensure programs have accurate volunteer coverage.

• Communicate with volunteers regarding upcoming opportunities, shift details, expectations, cancellations, and follow-up needs.

• Support volunteer engagement efforts, including ongoing communication, volunteer appreciation, and recognition opportunities.

• Assist with coordinating volunteer activations such as donation sorting, hygiene kit packing, food pantry support, Bread & Roses Café support, backpack packing, turkey distribution preparation, and other community engagement opportunities.

• Help maintain accurate volunteer records, hours, participation, and engagement notes in volunteer databases or tracking systems.

• Assist with volunteer newsletters, volunteer opportunity announcements, and volunteer spotlight content.

• Provide on-site support for volunteer groups as needed, including check-in, setup, task direction, and closing support.

• Help identify opportunities to strengthen the volunteer experience and improve volunteer systems.

• Provide administrative support for Development Department events, fundraising events, donor engagement activities, and community events.

• Assist with event invitation lists, RSVP tracking, registration, guest check-in, event flow, and day-of logistics.

• Support data entry related to events, attendees, volunteers, sponsors, donors, and event participation. Assist with preparing event materials, signage, name tags, supplies, guest lists, and event documents. Support vendor, volunteer, and internal team coordination as needed. Assist with setup, breakdown, and day-of event support for select events. Help track event details, deadlines, and action items to ensure projects stay organized and on schedule.

Support post-event follow-up, including data updates, thank-you communications, and reporting needs.

• High school diploma or equivalent required.

• Associate's or bachelor's degree preferred, or currently pursuing a degree in nonprofit management, communications, public administration, social work, business, hospitality, event management, or a related field.

• Entry-level candidates are welcome to apply.

• Prior experience in volunteer coordination, nonprofit administration, community engagement, customer service, events, hospitality, or administrative support…