Sales and Catering Coordinator

Sales and Catering Coordinator (Sausalito, CA)

Are you inspired by nature, fun and beauty? We invite you to join a friendly and dynamic team providing world class service. As the Sales and Catering Coordinator
, you will enjoy a beautiful work environment overlooking the Golden Gate Bridge and the San Francisco skyline while earning competitive living wages and benefits.

Department: Sales
Position: Sales and Catering Coordinator
Reports To: Sales Director
Job Summary: The Sales and Catering Coordinator holds a key role working both with the Sales and Events Teams and with clients. The ideal candidate is highly organized, detail-oriented, an exemplary time manager, and possesses excellent written and verbal communication skills.

• Receiving guests
• Answering incoming calls
• Creating and maintaining customer files
• Completing RFPs
• Qualify and transfer all incoming leads, via phone, email, and in person, to appropriate Manager
• Hold space and sleeping rooms for groups
• Turn groups definite and complete hotel-wide turnover report
• Send countersigned contracts to client
• Put together Sales and Wedding press packets
• Create, complete, and update Banquet Event Orders, working with Managers and Clients for event details
• Maintain master BEO binder
• Print and distribute BEOs for each event weekly, add Master Account numbers to all Social Event BEOs
• Distribute BEO revisions twice daily
• Print and assemble Resume packets weekly
• Maintain Event Manager Spreadsheet weekly
• Weekly, Quarterly and Yearly Sales Metrics Reports
• Weekly Wedding and Social Events Sales Reports
• Weekly Daily Events Report for Restaurant and Engineering
• Check availability for rooms and space for managers in Maestro
• Provide site tours for clients
• Print group rosters for event managers
• Create and print menu cards and buffet food labels as needed
• Update Delphi pricing, item, and contract forms
• Draw contracts
• Cost Estimates
• Prepare correspondence, contracts, proposals, banquet orders

• 2-5 Years of hotel experience (a plus)
• Previous experience in a Sales and Catering department (a plus)
• Computer proficiency with Microsoft Office (Word, Excel) and Amadeus (experience with Opera a plus)
• Must be able to lift 25 lbs.
• Highly organized, detail-oriented, excellent time management
• Excellent written and verbal communication

• Generous Paid Time Off program
• Health Insurance
• 401(k) Retirement Option
• Five-star hospitality training
• Opportunity for advancement
• Employee discount programs

Pay Rate: $33.08 per hour
Full-time position
Non-management role