Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist owns the full payables cycle end to end, from vendor onboarding and invoice intake through three-way match, payment runs, and month-end close support within a Microsoft Dynamics 365 Finance & Supply Chain Management (D365 F&SCM) environment. This is not a data-entry position; the role serves as the primary control point for cash disbursements, ensuring only valid, properly documented obligations are paid and that the payables ledger remains accurate and clean.

The position sits within a small, high-visibility accounting team, working closely with finance leadership and offering meaningful opportunities to refine and improve existing processes.

Responsibilities

+ Own the complete accounts payable cycle for domestic and international vendors, including invoice receipt, coding, approval routing, posting, and payment.

+ Perform three-way matching across purchase orders, product receipts, and vendor invoices in Microsoft Dynamics 365 Finance & Supply Chain Management, and investigate and resolve price, quantity, and receipt variances with Purchasing and Receiving.

+ Execute weekly payment runs across ACH, check, wire, and credit card, ensuring accurate payment terms, timely payments, and optimal discount capture.

+ Maintain sub-ledger integrity by preventing aged unmatched receipts, eliminating stale open invoices, and resolving unexplained items in accounts payable aging.

+ Manage vendor statement reconciliations and resolve discrepancies before month-end close to support an efficient and accurate close process.

+ Set up and maintain vendor master records, ensuring complete, accurate, and audit-ready documentation for every vendor and payment.

+ Act as a front-line defense against payment fraud, duplicate invoicing, and unauthorized disbursements by applying strong internal controls and review practices.

+ Administer employee expense reports and corporate card programs, including reviewing submissions against policy, resolving incomplete substantiation, and posting to correct general ledger accounts and cost centers.

+ Enforce expense and corporate card policies consistently and diplomatically across all levels of the organization.

+ Collaborate closely with the accounting and finance team to support month-end close and continuous improvement of accounts payable processes.

+ Identify opportunities to streamline workflows in the AP function and recommend or implement process improvements within the ERP environment.

Essential Skills

+ At least 3 years of accounts payable experience, including responsibility for the full AP cycle.

+ Hands-on experience with ERP systems, preferably Microsoft Dynamics 365 Finance & Supply Chain Management or similar platforms.

+ Proficiency in accounts payable operations, including invoice processing, coding, approval workflows, and payment execution.

+ Demonstrated experience with three-way matching of purchase orders, product receipts, and vendor invoices.

+ Strong reconciliation skills, including vendor statement reconciliation and credit card reconciliation.

+ Ability to set up and maintain vendor records accurately and in compliance with internal controls.

+ Experience processing invoices and managing AP sub-ledgers to maintain clean and accurate aging reports.

+ Proficiency with Microsoft Office, including strong skills in Excel for reconciliations and reporting.

+ High attention to detail and accuracy in reviewing documentation and transactions.

+ Ability to enforce policies consistently while maintaining professional and diplomatic communication.

Additional

Skills & Qualifications

+ Experience administering corporate card and employee expense report programs.

+ Familiarity with credit…