Substitute Clerical Pool

Job Title

Job Summary

BASIC FUNCTION Under the direction of an assigned supervisor or department administrator, provide clerical and administrative support to various Ventura County Office of Education (VCOE) departments and programs. Assignments may vary depending on departmental needs and may include general office support, customer service, data entry, record keeping, scheduling, correspondence, filing, and other clerical or administrative duties.

REPRESENTATIVE DUTIES Assignments may include, but are not limited to:

• Provide general clerical and administrative support to assigned department or program.
• Answer telephones, greet visitors, respond to inquiries, and provide information with courtesy and professionalism.
• Organize and maintain files, records, databases, and other departmental information.
• Enter, update, retrieve, and maintain data using computer systems and applicable software.
• Prepare, format, edit, and distribute correspondence, forms, reports, spreadsheets, and other documents.
• Schedule meetings, appointments, and other activities; assist with meeting preparation and follow-up.
• Review documents and information for completeness and accuracy.
• Assist with compiling information, preparing reports, and maintaining records.
• Sort, distribute, and process mail, correspondence, and other materials.
• Communicate and coordinate with VCOE staff, school districts, educational institutions, vendors, and members of the public as appropriate.
• Maintain confidentiality of sensitive information and records.
• Operate standard office equipment and utilize word processing, spreadsheet, database, email, and other applicable technology.
• Provide customer service and assistance to staff, students, families, and community members as appropriate to the assignment.
• Perform related clerical and administrative duties as assigned.
• Assignments may range from general office support to more specialized clerical or administrative responsibilities based on the needs of the department.

Requirements / Qualifications

EDUCATION AND EXPERIENCE:

Graduation from high school or equivalent; and general knowledge of computer operations and commonly used office software applications; and experience providing customer service

LICENSES AND OTHER REQUIREMENTS:
Valid State driver's license.

A complete application packet includes:

• Copy of Transcript
• Letter of Introduction
• Letter(s) of Recommendation (3 letters signed and dated within the last 18 months **[LETTERS MUST BE SIGNED AND DATED]**)
• Resume

Comments and Other Information

Ventura County Office of Education is creating a Substitute Clerical Pool for eligible candidates. This is an on call as needed substitute pool. All applications MUST be thoroughly completed and accompanied by the items listed.
** Please note Superintendent Policy # 3521.1
** Letters of Recommendation:
Ventura County Office of Education letterhead and/or the name of the Office are not to be used by employees in providing letters of recommendation or other types of endorsement without the express review and approval of the Superintendent or appropriate branch Associate Superintendent. Please contact your supervisor for approval.

Ventura County Office of Education is creating a Substitute Clerical Pool for eligible candidates. This is an on call as needed substitute pool. All applications MUST be thoroughly completed and accompanied by the items listed.
** Please note Superintendent Policy # 3521.1
** Letters of Recommendation:
Ventura County Office of Education letterhead and/or the name of the Office are not to be used by employees in providing letters of recommendation or other types of endorsement without the express review and approval of the Superintendent or appropriate branch Associate Superintendent. Please contact your supervisor for approval.

CalPERS Links

• CalPERS Retirement Benefits