CAEOP Transportation Secretary

Position Type:
Secretarial/Clerical/Admin Assistant

Date Posted:
6/11/2026

Location:
Transportation

Date Available:
8/21/2026

Closing Date:
Open Until Filled
Link to apply:
Hours: 8 hrs/day M - F; 260 days/year

Salary: $33.57 - $35.82

Reports to: Transportation Manager

Status: CAEOP

Purpose: The Transportation Secretary coordinates the safe and efficient transportation between home and school, as well as other destinations within or outside the district boundaries. Works closely with drivers, school staff and parents.

Essential Functions:

Create and maintain the district transport schedule for all eligible students to and from school using Versatrans Routing (or current program) including assignment of students to routes and maintaining map database.

Assist with daily operations to include dispatching of drivers, route alterations, pre-trip busses as required, and transportation communication coordination.

Ensure that substitutes are scheduled for driver absences.

Operate a two-way radio for communication with bus drivers.

Manage monthly payroll to include tracking and reviewing classified and substitute timecards and absence reports. Submit to Manager for review and approval. Process meal and travel reimbursements. Submit completed documents to district payroll office monthly.

Approve, schedule and complete submitted trips in Versatrans Triptracker (or current program) to include billing and reports for reconciliation.

Maintain fleet records, fuel, and employee files through the use of Versatrans Fleetvision and Gasboy (or current program).

Manage Fuel Dock to include ordering all fuels and supplies, coordination of hazardous material, driver training of use and safety procedures, and inspections and reporting.

Maintain district fleet licenses, files, and records for each vehicle in the district.

Act as a bus driver in the absence of coverage.

Manage and maintain a highly organized filing system. Monitor all records following required record retention schedules.

Works closely with other department support staff to provide coverage and assistance as needed.

Other related duties as assigned by the Transportation Manager for the successful operations of the department and the district.

Successful performance of this position requires an individual who can demonstrate the following competencies:

Problem Solving:
Identify and resolve problems in a timely manner with minimal supervision. Gather and analyze information, and maintain confidentiality.

Interpersonal Skills:
Remain open to ideas, exhibit a cooperative attitude.

Effective Communication:
Articulate and appropriate verbal and written communication skills.

Planning and Organizing:
Ability to organize and prioritize activities.

Quality:
Demonstrate accuracy and thoroughness; monitor own work to ensure quality.

Adaptability:
Adapt to changes in the work environment, manage competing demands, and is able to deal effectively with frequent change, delays, or unexpected events.

Dependability:
Regular reliable attendance, follow directions, and solicit feedback.

Professional Qualifications:

High school diploma or equivalent required. Post high school education or administrative support training preferred.

Two years of transportation experience, preferably in an educational environment. (A combination of successful experience and education may be substituted for 2 years of experience).

Possession of, or ability to obtain a current Washington State Class B CDL with an S' and P' endorsement and air brake restriction removed.

Ability to use multiple forms of technology to include Versatrans, MS Office Suite, Google Suite, Skyward/Qmlativ, Frontline and InTouch.

Ability to assist parents, staff and community with questions or information related to students and routes in a courteous and professional manner.

Possess excellent writing and editing skills.

Maintain current First Aid/CPR certifications as well as other district required health and safety trainings.

Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands:
Generally, the job requires 50% sitting, 30% walking, and 20% standing. The job is performed in a generally clean and healthy environment.

Equal Opportunity Employer

The Camas School District complies with all federal and state rules and regulations and does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.

This holds true for all district employment and educational programs. The following employees have been designated to handle questions and complaints of alleged discrimination:

Title IX Compliance Officer:
Amie Stewart  Ext. 89960

ADA…