Maintenance Administrator Support Specialist - Challenger

Challenger Motor Freight an equal opportunity employer committed to creating a diverse, inclusive, and accessible workplace. We welcome applications from women, visible minorities, Indigenous peoples, persons with disabilities, and all qualified individuals.
If you require an accommodation at any stage of the recruitment process, please contact us at [email protected] and we will work with you to meet your needs.

Challenger, part of the Fastfrate Group, is a leading North American transportation and logistics provider, offering Full Truck Load (FTL) services across North America, supported by integrated logistics solutions. With advanced fleet capabilities, modern facilities, and a strong commitment to service excellence, Challenger supports a wide range of industries with safe, reliable, and efficient operations.
Employees at Challenger are part of a performance-driven culture focused on safety, innovation, and continuous improvement. Through advanced technology, ongoing training, and diverse career opportunities across driving, operations, maintenance, logistics, and administration, Challenger provides an environment where motivated individuals can build long-term, rewarding careers.
impact every day.

Why you’ll love working here:

A workplace where you can learn, grow, and build your career

A culture that encourages new ideas and continuous improvement

Supportive leaders who provide guidance while giving you autonomy

A team-focused environment

A competitive total-rewards package, including group benefits and a company-sponsored retirement savings plan

Support for professional memberships, training, and certifications

The Opportunity:
This is your chance to join a team where your work truly makes an impact. In this role, you will contribute directly to the success of our customers, our operations, and the Fastfrate Group as a whole. You’ll work in a supportive environment that values collaboration, problem-solving, and continuous learning.
Role

Summary:


The Maintenance Administrator Support Specialist is responsible for supporting the Maintenance Department by coordinating preventative maintenance schedules, processing vendor invoices, and maintaining accurate fleet records. This role ensures timely servicing and repairs of Challenger’s equipment while managing administrative functions such as warranty claims, payroll support, and data entry. The position acts as a key point of contact between internal stakeholders, external vendors, and OEM representatives to maximize fleet efficiency and cost recovery.

In addition, this role provides coverage and support for the Warranty Specialist, PM Scheduler, and Maintenance Administrator to ensure continuity of service and departmental effectiveness.

Hours of Work:
Monday to Friday, 8:00am–4:30pm

Work Arrangement:
On-site

Position Type:
Non-Union

Employment Status:
Permanent

Compensation:
Salary: $43,000 - $50,000

Work Location & Environment:
300 Maple Grove Rd, Cambridge ON
Office environment

Key Accountabilities:
In this role, you will:
Administrative & Data Management

Receive, audit, and process third-party repair invoices, ensuring accuracy and timely submission for payment.

Maintain accurate work orders by entering repair descriptions, costs, and VMRS codes.

Update and manage equipment records, annual inspections, licensing, and compliance tracking.

Support payroll functions for shop staff, including attendance records, time-off tracking, and payroll submissions.

Preventative Maintenance (PM) & Scheduling

Compile and distribute daily PM reports to Operations, Maintenance facilities, and vendors.

Schedule and monitor annual inspections and preventative maintenance services for all units.

Track and communicate out-of-service statuses and ensure timely completion of maintenance work.

Support drivers, Operations, and Maintenance facilities regarding equipment maintenance and troubleshooting.

Warranty & Vendor Relations

Review, prepare, and submit warranty claims for in-house and vendor-completed work.

Collect documentation, validate labour and parts costs, and ensure maximum warranty recovery.

Manage warranty parts retention, shipping, and disposal per policy requirements.

Collaborate with…