Executive Assistant to CEO

Job in Cambridge, Ontario, Canada

Listing for: Recruiting In Motion

Full Time position
Listed on 2026-06-16

Job specializations:

Administrative/Clerical
Business Administration, Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin
Business
Business Administration, Office Administrator/ Coordinator, Administrative Management

Executive Assistant to the CEO Overview

We are seeking a highly organized and proactive Executive Assistant to serve as a trusted partner to the CEO. This role provides high-level support across scheduling, communications, travel coordination, and strategic initiatives while ensuring smooth day-to-day operations.

Key Responsibilities

Manage the CEO’s calendar, meetings, and travel arrangements
Handle executive communications, correspondence, and meeting materials
Coordinate key projects, deadlines, and cross-functional initiatives
Prepare agendas, minutes, and follow-up action items
Maintain confidential documents, contracts, and sensitive information
Act as a liaison between the CEO and internal/external stakeholders
Provide support on special projects and other executive priorities as needed

Qualifications

2+ years of executive support experience, preferably supporting a CEO or senior executive
Exceptional organizational, communication, and multitasking skills
Ability to handle confidential matters with discretion and professionalism
Self-motivated, reliable, and able to work independently

Assets: Bachelor's degree, retail industry experience, and bilingualism.

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