Invoice Coordinator

Invoice Coordinator
Parrish & Heimbecker
Join our team that shares your Passion & Heart for Canadian agriculture! Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an Invoice Coordinator for our Milling division based in Cambridge, ON.

P&H Milling
P&H is the largest Canadian-owned milling company. The P&H Milling Group sources wheat from Western Canada, Ontario, Quebec, and Atlantic Canada to produce quality flour and cereal products. The lineup includes hard red spring wheat flour for breads and other bakery products, soft winter wheat flour for cakes and cookies, as well as semolina flour for pasta, organic flour, and atta flour for chapati.

In our specialty milling operation in Saskatoon, we also mill pea fractions.

From its mills in Halifax, Nova Scotia;
Acton, Hanover, Hamilton, and Cambridge, Ontario;
Saskatoon, Saskatchewan; and Lethbridge, Alberta, the P&H Milling Group supplies flour to customers throughout Canada, the United States, the Caribbean, the Middle East, Iceland, and Pacific Rim countries.

Benefits

Learning and Development Programs

Dental, Vision, and Extended Health Care

Tuition Reimbursement

Employee Assistance Program

Paid Time Off

RRSP Matching

Wellness Program

Company Events

Your Role
We are seeking a detail-oriented professional to support our invoicing and internal coordination processes. This role plays a key part in ensuring accurate billing, timely communication, and smooth collaboration across multiple teams.

Day to Day

Accurately and promptly invoice customers with a strong attention to detail

Respond to customer inquiries related to invoices and customer portals

Generate service invoices and credit notes using the ERP system (Macola)

Act as a liaison between Customers, Sales, Accounts Receivable, Quality Assurance, Customer Service, and mill teams to resolve invoice discrepancies

Complete month-end tasks as requested by the Finance and Sales teams

Work closely with the Finance team to ensure timely and accurate invoicing cut-offs

Support the Customer Service team by applying orders to the correct flour contracts, as needed

Run reports and provide data as required

Required Qualifications

1 - 2 years of Administrative and Customer Service experience

Proficiency in MS Office, Excel, and Word

Excellent communication skills, both verbal and written

Ability to work professionally and effectively with customers and colleagues in a fast-paced work environment.

Work and grow with a family-owned company.
Join our team with Purpose & History! P&H’s roots go back over 115 years. We have always been a Canadian, family-owned and managed agri-business that understands the qualities and conditions needed for meaningful growth. Our corporate culture values are family values; honesty and integrity with a focus on listening and continuous learning. Like family, we support our staff to always do better.

With over 80 locations spanning from coast to coast, and trade links around the globe, P&H is growth-oriented, diversified and vertically integrated with operations spanning across grain merchandising, flour milling, crop input distribution, animal feed production, egg grading and processing.

P&H is committed to building a skilled and diverse workforce that is reflective of Canadian society. As a result, Parrish & Heimbecker, Limited is an equal opportunity employer and is in compliance with the Employment Equity Act. P&H welcomes and encourages applications from women, aboriginal people, people with disabilities and members of visible minorities. Accommodations in relation to the job selection process are available upon request for both internal and external candidates taking part in all aspects of the recruitment process.

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