Human Resources Assistant; Temporary to approx

Final date to receive applications
:
Monday, August 17, 2026

Employment Type: Temporary Full-Time (approx. Feb 2027)

Base

Location:

200 Maple Grove Rd, Cambridge ON N3H 4R7

Shift: Day

Working Days/

Hours:

Monday to Friday, 08.00 AM - 04.00 PM

Hours of Work: 40 Hours per week

Number of Position
: 1

Union: Waterloo Regional Police Association

Reason for Vacancy: Backfill

2026 H
our Rate: $36.38

Waterloo Regional Police Service is an Equal Opportunity Employer that values diversity and champions inclusion. We are committed to developing and supporting a highly skilled, professional workforce that reflects the community we proudly serve.

The Waterloo Regional Police Service provides high-quality policing to more than 670,000 residents across the Region of Waterloo. Our region is a diverse and prosperous area in Southern Ontario, uniquely characterized by its blend of vibrant urban centres, Cambridge, Kitchener, and Waterloo, and surrounded by the rural townships of North Dumfries, Wellesley, Wilmot, and Woolwich. We take pride in our diversity and remain committed to fostering a people‑focused organization that reflects the strength and character of the communities we serve.

Long Description

Reporting to the Director of Human Resources, the Human Resources Assistant is responsible for supporting the day-to-day administrative activities and coordination of the operations of the Human Resources Branch in addition to administrative support to the Director, Human Resources.

• Provide administrative support to the Human Resources (HR) Branch by preparing and processing correspondence, documents, presentations, and reports.
• Provide operational support to Human Resources Business Partners (HRBP) to support delivery of HR programs and client services.
• Act as the first point of contact for HR requests and HRBP client groups; respond to routine inquiries, direct inquiries to the appropriate functional unit, and elevate complex issues as appropriate.
• Assist in coordinating HR projects and initiatives by tracking milestones, compiling status updates, and supporting reporting requirements.
• Support case coordination activities by tracking HRBP files and ensuring milestones, documentation, and follow-ups are completed in a timely manner.
• Assist in gathering, compiling, and organizing information to support HRBP advice and responses related to HR policies, procedures, collective agreements, and employment matters.
• Monitor HR general email accounts, respond and/or forward emails to appropriate members for response, as required.
• Update the HR Branch intranet page to ensure accurate, up-to-date content and information.
• Maintain HR records, databases, and tracking tools to ensure data integrity and track administered processes.
• Support preparation, maintenance, and distribution of standardized HR templates, communications, and documentation to ensure consistency in HRBP service delivery.
• Maintain office supplies and order materials and stock items upon receipt.
• Interact with potential applicants by providing information on selection processes or referring them to a member of the Talent Acquisition unit.
• Schedule applicants and qualified interviewers for interviews, book interview locations, and contact replacement interviewers at short notice.
• In collaboration with the Talent Acquisition unit, participate in the interviewing process as required.
• Set up and maintain new employee and volunteer files, ensuring all required documents are contained in the file.
• Assist with compilation and redaction of employee files in response to requests from government agencies or lawyers.
• Prepare the Human Resources Dashboard Report and presentation; gather data from HR units and prepare, analyze, and summarize information to highlight annual trends.
• Administer the tuition reimbursement process by reviewing requests and invoices and submitting reimbursements to Finance for payment.
• Create, schedule, and administer oaths of secrecy for new civilian hires.
• Schedule fingerprint appointments using the Fingerprint Schedule software system.
• Print and deactivate employee access and  for Waterloo Regional Police Service (WRPS) employees, contractors, and volunteers.
• Assist with annual budget submissions, purchase requisitions, and invoice payments; maintain the Director’s calendar; coordinate meeting and event logistics, including locations, attendees, presenters, attendance confirmations, and catering.
• Attend meetings and prepare minutes, as required.
• Track follow-up actions to support timely execution of deliverables.
• Coordinate and track documentation related to employment processes (e.g., contracts, extensions, letters), ensuring timelines and compliance requirements are met.
• Coordinate travel arrangements and prepare expense statements.

• Successful completion of two-year college diploma in Business studies, or a related field.
• One year of previous administrative experience, including knowledge of standardized office procedures and processes,…