Administrative Support Specialist

Are you a highly organized multitasker with a talent for keeping operations running smoothly? C&S Chemicals is looking for a detail-oriented Administrative Support Specialist to play a key role in supporting daily business operations, with a focus on invoicing, scheduling, documentation, and systems support.

• Comprehensive Medical Insurance to keep you and your family healthy.
• Vision and Dental Insurance because we know every detail matters.
• Company Matching Retirement Plan to help secure your future.
• Paid Time Off because we value work-life balance.
• The opportunity to work with a team that embodies integrity, reliability, and dedication every day.

As an Administrative Support Specialist
, you will play a crucial role in supporting daily operations by preparing purchase orders, invoicing, scheduling, and accomplishing other daily administrative tasks. We are looking for someone who excels in administrative leadership, has exceptional communication skills, and demonstrates strong analytical abilities. Your responsibilities will include:

• Prepare and process purchase orders and invoices with accuracy and timeliness
• Reconcile financial records and ensure compliance with internal policies
• Support day-to-day functions in an ERP system (Net Suite or similar preferred)
• Collaborate with vendors and departments to resolve any invoicing discrepancies

• Manage scheduling for field staff, ensuring optimal efficiency
• Communicate with both internal teams and customers to coordinate service times
• Update schedules and maintain accurate logs of field operations

• Organize and maintain digital and physical records and documentation
• Prepare reports, presentations, and other business materials as needed
• Support daily office operations, including email correspondence and phone support

We’re looking for ambitious go-getters who have:

• Strong organizational skills with a keen attention to detail
• Familiarity with accounting principles and administrative processes
• Ability to communicate clearly, manage multiple priorities, and work both independently and as part of a team

• High school diploma or equivalent required;
  Associate’s degree in Business Administration preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience with ERP systems (Net Suite a strong plus)