Accounts Payable Specialist

Accounts Payable Specialist

Shady Hill School - Cambridge, Massachusetts

Job : 5692400

Final date to receive applications: Posted until filled

Posted: May 05, 2026 12:00 AM (UTC)

Starting Date: Aug 3, 2026

About the Position: Shady Hill School is seeking an Accounts Payable Specialist to join our team. The School has an annual budget of approximately $30 million, with over $130 million in assets and an endowment in excess of $80 million. The Accounts Payable Specialist is responsible for processing invoices and maintaining the Accounts Payable sub‑ledger in Blackbaud Financial Edge NXT. The successful candidate will be detail‑oriented, accurate, independent and self‑motivated.

This is a full‑time, in‑person, hourly, 12‑month (year‑long) position reporting to the Controller.

• Manage the School’s outgoing payments, ensuring vendor invoices are accurate, coded, approved, entered into the accounting system and paid on time
• Process credit memos and apply them properly
• Reconcile balance sheet accounts and subsidiary ledgers on a monthly basis
• Prepare schedules for the annual audit
• Reconcile vendor statements and AP Aging reports
• Resolve discrepancies with vendors and address payment inquiries
• Process form 1099’s
• Enter direct debit and ACH payments into the accounting system
• Process expense reports
• Maintain listing of certificates of insurance
• Manage W-9, ST-2 and ST-5 forms
• Manage petty cash
• Other duties as assigned by the Controller or CFOO

• 3-5 years previous experience in AP processing required
• Strong organizational and communication skills and attention to detail
• Ability to manage multiple tasks and projects under the pressure of deadlines essential
• Experience with Blackbaud Financial Edge NXT (Accounts Payable module) is preferred
• Experience with AAtrix 1099 software is helpful
• Highest regard for confidentiality and high ethical standards required

The salary range for this position is $33 - $40 per hour ($70,000 - $85,000 annually), depending on experience.

Please send a PDF including a cover letter and resume to apply. Please be sure to include “Accounts Payable Specialist” in the subject line of the email.

Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans, a school‑matched retirement plan and paid time off. Shady Hill is an Equal Opportunity/Affirmative Action Employer. Employees must be authorized to work in the USA. For more information on Shady Hill please visit us .org.

• At least 3 years of relevant experience preferred.
• Citizenship, residency or work visa required.