Accounting Specialist

A leading publisher of books for children located in Somerville, MA, seeks a motivated professional to join our Finance Team to perform a range of accounting tasks in Accounts Receivable and Accounts Payable, to include related tasks such as cash receipts posting, and related reconciliations. The job requires advanced excel skills.

• Process end-customer invoicing for book sales.
• Process cash receipts including coding, remote deposits, and cash applications.
• Process credit memos including documenting reasons and authorization for credits.
• Close Accounts Receivable at month-end, run month-end AR reports, prepare monthly AR Reconciliations for two reporting entities.
• Maintain accurate and up-to-date customer records.
• Perform other AR tasks as needed.

• Learn and understand the Accounts Payable processing system for vendor payments.
• Enter invoices into the Accounts Payable system using automated invoice-reading software and applying initial coding.
• Route invoices via the software for approval and coding.
• Review and post fully approved invoices into the accounting systems.
• Process vendor payments once a week, with the Accounting Manager.
• Review, code, and process expense reports in accordance with T&E policy using Certify software.
• Work with the Accounting Manager and the Contracts department to review automatically interfaced contractual author royalty advances and generate author payments once a month.
• Review author payment item to ensure that the correct tax documentation is in place. Develop an understanding of foreign payee (W8, W8-BEN and W8-BENE) tax declaration forms. Communicate and coordinate with the Contracts department on required tax forms for authors, illustrators and agents.

• Prepare and maintain excel files such as journal entry backup, account reconciliations, and custom analyses, as directed.

• At least three to five years of experience in Accounts Receivable or Accounts Payable or both.
• Ability to process a high volume of work accurately and timely.
• Strong computer skills. Must be an advanced Microsoft Excel user.
• Experience with multiple accounting systems. Quick Books experience is a plus.
• Must be extremely organized, attentive to detail, and be able to multi-task and prioritize workflows.
• Excellent verbal and written communication skills, as well as enjoyment working collaboratively.
• Ability to work in the Somerville MA office on a daily basis with eventual eligibility for hybrid work.