Accounts Payable Specialist

Accounts Payable Specialist

Bio Labs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, Bio Labs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership.

The Bio Labs network now spans major innovation hubs across the United States, Canada, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability.

Reporting to the Controller, Marketplace, the Accounts Payable (A/P) Specialist will support day-to-day A/P operations, including invoice processing, vendor payments, reconciliations, and month-end activities. The role will help maintain accurate financial data, resolve A/P-related issues, and support efficient processes and internal controls.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume environment.

• Process and verify invoices and prepare payment runs through Mineral Tree, including checks, ACH, and credit card payments
• Review vendor accounts, reconcile statements, and resolve payment discrepancies
• Maintain accurate vendor and payment information in coordination with the Marketplace team
• Support A/P month-end close activities, audits, and related documentation
• Monitor transactions across Jaggaer, Net Suite, and Mineral Tree and troubleshoot data, workflow, and integration issues
• Review transactional data to identify discrepancies and support improvements in data accuracy and process efficiency
• Respond to vendor and internal A/P inquiries and escalate complex issues as appropriate
• Support A/P projects, training, and process improvement initiatives

• Bachelor's degree in finance or accounting
• 1-3 years of A/P-related experience
• Comfortable working with large volumes of transactional data and navigating integrated systems
• Proficient in all Microsoft Office applications, knowledge of e-procurement systems (Jaggaer, etc.), Net Suite and Mineral Tree preferred
• Strong organizational and time management skills, with the ability to work independently and meet deadlines
• Customer service focused, with an excellent work ethic and optimistic attitude