Acounts Payable​/Accounts Receivable Specialist

Accounts Payable / Accounts Receivable Specialist

Bio Labs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, Bio Labs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership.

The Bio Labs network now spans major innovation hubs across the United States, Canada, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability.

Reporting to the Accounting Manager, the Accounts Payable / Accounts Receivable (AP/AR) Specialist will have a primary focus on Accounts Payable (approximately 75%), with supporting Accounts Receivable responsibilities (approximately 25%). This role will support the end-to-end A/P process and help maintain efficient, scalable processes and strong internal controls. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, high-volume environment, with a strong focus on operational excellence, data accuracy, and process efficiency.

Responsibilities

• Process accounts payable and receivable transactions, including invoices, coding, approvals, payments, and customer billing
• Monitor vendor and customer accounts, reconcile statements, and research and resolve discrepancies
• Record and apply customer payments accurately and in a timely manner
• Reconcile credit card transactions and investigate payment-related discrepancies
• Respond to A/P and A/R inquiries from vendors, customers, and internal stakeholders
• Maintain accurate accounting records and supporting documentation
• Perform assigned A/P and A/R month-end close activities and support internal and external audits
• Contribute to process improvements that strengthen data accuracy, efficiency, and internal controls

Qualifications

• Bachelor's degree in finance or accounting
• 1-3 years of A/P-related experience
• Comfortable working with large volumes of transactional data and navigating integrated systems
• Proficient in all Microsoft Office applications, experience with , Net Suite, and Quick Books Online (QBO) strongly preferred; not required
• Strong organizational and time management skills, with the ability to work independently and meet deadlines