Front Desk Admin

Overview

Front Desk Admin (Monday–Thursday, 10:00 AM – 3:30 PM)

We’re looking for a friendly and organized Front Desk Admin to be the welcoming face and operational support of our program office. This part-time, onsite role is perfect for someone who enjoys keeping an office running smoothly, assisting visitors, and helping with events and projects.

• Compensation:
  Up to $28/hour | Contract role
• Onsite role with core hours Monday–Thursday, 10:00 AM – 3:30 PM
• Some flexibility in start and end times may be possible

• Greet and assist visitors and callers with professionalism and a service-oriented approach
• Handle administrative tasks such as meeting coordination, space scheduling, and financial processing
• Support planning and execution of events, including catering, materials, registration, and on-site logistics
• Manage staff timesheets and assist managers with reporting and reconciliation
• Help with special projects and day-to-day operational tasks to keep the office running efficiently

• Bachelor’s degree
• Proficiency in Microsoft Excel and Word
• Strong written and verbal communication skills
• Prior experience in office administration, program support, or administrative coordination
• Experience supporting meetings, events, or operational logistics

• Experience in academic, nonprofit, or institutional settings
• Internship, work-study, or office support experience
• Familiarity with Adobe Illustrator or Photoshop

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. Pro Pivotal postings reflect positions we had available or commonly fill. If you see a job that interests you, respond to the ad or contact us for assistance in finding a role you’ll love. Pro Pivotal is one of the area’s largest staffing firms, helping thousands of people find jobs each year.

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.