Development Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Radcliffe Institute?

The Radcliffe Institute for Advanced Study at Harvard University, known colloquially as Harvard Radcliffe Institute, is one of the world’s leading centers for interdisciplinary exploration. We bring together students, scholars, artists, and practitioners to pursue curiosity-driven research, expand human understanding, and grapple with questions that demand insight from across disciplines.

The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society. The Emerging Leaders Program is a youth leadership development program partnering local high school sophomores with Harvard undergraduates in a mentoring relationship.

The Institute’s work is shaped by its history as the former Radcliffe College—a school founded to ensure that the standard of education embodied in Harvard was accessible to women, who were then excluded from the University. But the legacy of Radcliffe College is not simply coeducation at Harvard; it is the recognition that universities will always be greater when they draw wisdom and talent from the widest possible pool.

Take a look at this video to get different staff perspectives on working at Harvard Radcliffe Institute.

Job Summary:

Reporting to the Senior Director, Major and Leadership Gifts, the Development Coordinator is responsible for managing a wide range of duties independently and collaboratively to ensure smooth daily operations, effective administration, and clear communication for the major and leadership gift unit of the External Relations department. The Development Coordinator is expected to take initiative on improving processes, streamlining work, managing deadlines, and coordinating and assisting with prospect and volunteer management and development events.

Job-Specific Responsibilities:

Essential Duties and Responsibilities:

• Assists the Senior Director with prospect and data management including, but not limited to, supporting bi-weekly prospect strategy meetings, updating solicitation pipelines and gift proposal status, auditing data for accuracy; running reports on Major Gift fundraising activity and progress; and managing relevant data pulls and requests.

• Serves as a primary point of contact to the university’s central development operations team and partners closely with them while coordinating the annual portfolio review processes for fundraisers.

• Manages calendars and meeting scheduling for recurring and ad-hoc team meetings and Senior Director travel.

• Under the direction of the Senior Director, builds and maintains active pipelines for donor visits with the dean, Institute senior leaders, and HRI faculty. Drives gift officer review and prioritization to meet trip deadlines. Prepares final pipeline materials for decanal review. Drafts high-quality briefings and contributes to strategy as needed for administrator meetings with donors and Major Gift events.

• Enters prospect data in Advance (donor database) in a timely manner and utilizes MS Office to organize data and produce scheduled and ad hoc reports and other materials.

• Office administration duties include but are not limited to composing and editing correspondence, organizing and producing mailings, email and phone outreach, reconciling fundraiser expense reports and ensuring accuracy in Concur, meeting management (including scheduling, preparing meeting agendas, taking and disseminating meeting notes), proofreading, preparing donor visit materials, and facilitating special projects.

• Assists with planning and preparing for…