Executive Assistant

Executive Assistant to the Vice Chancellor for Graduate and Undergraduate Education (GUE)

Will provide high-level administrative support in a fast-paced, confidential environment. This role acts as a primary liaison between senior leadership, faculty, and students, requiring exceptional discretion and independent judgment.

• Manage a complex calendar, screen inquiries, and prepare briefing materials and correspondence
• Meeting and committee management, including coordinating governance and leadership meetings, agenda preparation, minute-taking, and tracking action items
• Operations and events support, including planning high-profile events (retreats, Ivy+ convenings), overseeing GUE Headquarters logistics, and managing the academic thesis hold process
• Travel and finance, organizing domestic and international travel and processing expenses via MIT systems like Concur and B2P

• High school diploma or equivalent, minimum of seven years of administrative experience, with two years supporting a senior executive
• Mastery of Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom, and Adobe Acrobat
• Ability to learn MIT-specific systems (SAP, B2P)
• Exceptional writing, proofreading, and interpersonal skills
• Proven ability to handle sensitive information and resolve complex scheduling conflicts independently
• Ability to thrive in a hybrid/flex work environment and work occasional evenings or weekends

2/11/2026