Administrative Assistant

Administrative Assistant to $95K - Join Now!

Our client, a mission‑driven investment organization, is seeking an Administrative Assistant to provide dedicated support to senior operational leaders. In this role, you'll coordinate complex scheduling, streamline communication, and ensure smooth execution of initiatives that impact firmwide operations. The ideal candidate brings 5+ years of administrative experience within professional services and excels at managing shifting priorities with sound judgment and discretion.

• Location:
  
  Cambridge, MA
• Work Model:
  Hybrid
• Degree:
  Preferred

• Managing dynamic calendars and coordinating onsite/offsite meetings and events; preparing, formatting, and editing documents and presentations; handling inquiries requiring understanding of internal policies and procedures; supporting budgeting, financial tracking, and accounts payable workflows; organizing travel and detailed itineraries; maintaining digital/physical document systems for accurate storage and retrieval; processing expenses and signatures; partnering with peer assistants for department wide coordination and coverage; and supporting ad‑hoc operational projects as needed.

• 5+ years of administrative experience in professional, fast‑paced settings; strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; proven ability to prioritize multiple deadlines and operate independently; excellent communication skills with comfort interacting with senior executives; discretion handling confidential information; a proactive mindset with problem‑solving ability; and the adaptability to shift between detailed tasks and big‑picture needs.

Join a highly collaborative environment offering paid overtime, generous benefits, tuition assistance, and commuter perks!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.