Executive Assistant

*
* Job title:

** Executive Assistant

*
* Location:

** Cambridge MA, Framingham MA, Waltham MA, Swiftwater PA, Morristown NJ

** About the Job*
* Join a global network that powers how Sanofi delivers - seamlessly, purposefully, and  Manufacturing & Supply, you'll help reimagine how life-changing treatments reach people everywhere, faster.

The Executive Assistant reports to the M&S Vaccines Quality Operations Head and is responsible for providing administrative support and project management to the M&S Vaccines Quality Operations Head and the Leadership Team to enhance the executive effectiveness by providing direct and indirect support.

This role requires the ability to manage within a complex, fast paced and dynamic environment, a very high level of administrative skill, strong oral and written communication skills, flexibility, adaptability, collaboration, and the ability to manage multiple tasks of equal/varying priorities is essential. Support action items assigned to and by the management are accomplished within the prescribed timeframe and according to the plan.

** About Sanofi:*
* We're an R&D-driven, AI-powered biopharma company committed to improving people's lives and delivering compelling growth. Our deep understanding of the immune system - and innovative pipeline - enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people's lives.

*
* Main Responsibilities:

*
* + Manage multiple priorities in a fast-paced and demanding environment

+ Prioritize conflicting needs, handle matters expeditiously, proactively, and follows-through on successful completion of tasks

+ Proactive calendar management for the M&S Vaccines Quality Operations Head, including respecting ways of working

+ Pro-actively manage meeting logistics and arrange domestic and international travel

+ Ensure efficient and compliant processing of expenses

+ Schedule meetings/reserves conference rooms and organizes social events

+ Ad hoc project support as needed by leadership team members

+ Proactively developing agendas and taking meeting minutes for Team meetings

+ Prioritize and execute tasks with minimal direction or supervision

+ Maintain a high level of confidentiality and professionalism at all times

+ Interface with staff and senior level executives, external partners and consultants and keep the LT team updated on key information

+ Model all Play to Win behaviors and contribute to a positive and inclusive culture

+ Takes initiative and independently manages special/administrative projects

+ Respond in a timely manner to various inquiries for information

+ Meets regularly with other administrative team members to align on priorities

+ Manage Purchase Orders; respond to inquiries from accounts payable and payees

** About You*
* ** Required Qualifications*
* + Bachelor's degree or equivalent experience

+ 5+ years of experience as an Executive Assistant, preferably supporting senior leaders in a pharmaceutical, biotech, or healthcare environment

+ Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines

+ Strong written and verbal communication skills

+ Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

+

Experience with travel coordination and expense management systems (e.g., Concur)

+ High level of professionalism, discretion, and confidentiality

** Preferred Qualifications*
* + Experience in clinical development, R&D, or a scientific environment

+ Familiarity with Workday, SAP, or similar enterprise systems

+ Experience supporting global teams across multiple time zones

+ Knowledge of pharmaceutical industry terminology and processes

** Why Choose Us?*
* + Bring the miracles of science to life alongside a supportive, future-focused team.

+ Discover endless opportunities to grow your talent and drive your career, whether it's through a promotion or lateral move, at home or internationally.

+ Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

+ Take good care of yourself and your family, with a wide range of health and…