Finance and Administration Coordinator

We seek an individual that has a commitment to sexual and reproductive health, rights, and justice and an interest in supporting and improving the operations of a non‑profit organization. The Finance & Administration Coordinator fills a key role in our small finance and administration team. The job is primarily focused on financial operations, which requires about 70 % of the Coordinator’s time.

Approximately 20 % of this person’s time will be spent on administration, including supporting human resources systems, and about 10 % on assisting with technology.

This position offers a structured hybrid work schedule, requiring a minimum of two days (Tuesday, Wednesday, and/or Thursday) per week in our Cambridge office with occasional requirements for in‑office work on other days.

• Manage the accounts payable process including tracking requests, preparing checks, wire and electronic payments, and recording transactions in accounting software and spreadsheets
• Maintain contract, vendor, and financial files
• Manage and enter data for payroll, credit cards and staff time tracking
• Record and deposit checks received
• Assist with other financial processes as needed
• Manage the human resources software and postings and support hiring teams
• Oversee day‑to‑day operations of the Cambridge office, including coordinating with building management and vendors, and managing supplies
• Support senior staff as needed, including preparations for Board meetings
• Respond to phone and other inquiries, directing partners and the public to the appropriate person or information source
• Manage technology purchases, provide tech orientation to new employees, and cover responsibilities for system administration (with support from an outside consultant) when the Operations Coordinator is not available

• Proficiency with Excel and experience in managing spreadsheets
• Skilled user of laptop and software, and ability to expand IT skills
• Communication skills, responsiveness and flexibility, ability to work across teams
• Demonstrated ability to manage multiple responsibilities
• Ability to work independently and exercise judgment, and to work as a team member
• Detail oriented with attention to accuracy
• Self‑starter, organized, hardworking, able to meet deadlines

• Experience in an administrative role
• Education or work experience in accounting or accounting software
• Experience in supporting computer users and systems

Salary:
This role will be hired as a B and 1, Level 2 position, and the starting salary for this position will be $60,069.

Location:

Cambridge, Massachusetts

Start date:

Negotiable, mid‑June to early July 2026.

Benefits:
Medical insurance, with most of the premium paid by Ibis; dental, disability and life insurance; 403(b) retirement savings plan with employer contributions after the first year; paid holidays and sick leave; four weeks of vacation per year; transit benefits; and professional development opportunities. Ibis offices close for a week at the end of December and close early on Friday afternoons during the summer.

Ibis is an equal opportunity employer. Ibis seeks to build and maintain a diverse and inclusive workplace; we encourage applications from people of color, people with disabilities, LGBTQ+ people, first‑generation college graduates, and people from other underrepresented communities.