Events Assistant

Position: Events Assistant 2
REQUIRED:

High School Diploma; a minimum of five years of events or administrative experience, academic setting preferred; and proficient in Microsoft Office/Outlook; strong communication, customer service, and organization skills; ability to prioritize tasks, work independently or in a team, and meet fast-paced deadlines; and excellent attention to detail and availability for evening/weekend events. PREFERRED:
Associate's degree.

5/29/2026

EVENTS ASSISTANT 2, Career Advising & Professional Development (CAPD), assist staff with planning, executing, and supporting inclusive events at MIT to help students develop educational and career plans. Will be responsible for Event Coordination (30%):
Plan workshops and receptions. Develop invitation lists, manage confirmations, arrange speakers, order refreshments, and complete administrative tasks;
Vendor & Logistics Support (15%):
Coordinate with vendors for lodging, venues, AV, catering, and security. Select career fair vendors, negotiate agreements against budget goals, design layouts, and resolve employer complaints;
Information Resource (10%):
Explain scheduling procedures and check space availability for interviews and workshops;
Real-Time Support (10%):
Attend live and Zoom events to assist with setup, logistics, guest greeting, and troubleshooting;
Data & Reporting (10%):
Track attendance via scanners, upload registration data, and assist with end-of-year reporting;
Marketing & Communications (10%):
Publicize events via newsletters, boards, and websites. Collaborate on flyers, graphics, and articles; and Operations & Finance (15%):
Source cost-effective supplies, submit invoices, reconcile expenses, arrange visitor travel, and serve as Parking Coordinator. Provide backup phone/email support.