Business Co - ordinator

Cambridge, England, United Kingdom (Hybrid)

Contract (1 year)

Published 3 days ago

Microsoft AI for Science is a global research initiative dedicated to transforming scientific discovery through large-scale deep learning. Our mission is to pioneer the “fifth paradigm” of science by combining AI with natural sciences to address pressing challenges such as climate change, sustainable materials, and drug discovery.

We are seeking an enthusiastic, action‑oriented, and highly organized Business Co‑Ordinator to provide exceptional business and program support to our team. This role supports senior leads and their teams, as well as contributions to the co‑ordination of our program efforts. The successful candidate will demonstrate strong interpersonal skills, initiative, sound judgement, and the ability to maintain confidentiality while managing multiple priorities.

• Manage complex calendars for senior stakeholders
• Coordinate travel bookings and expense submissions
• Plan and execute internal meetings
• Plan and execute off‑sites and team events
• Plan and execute social and celebration events
• Room bookings and RSVPs
• Handle catering for events
• Minutes and action tracking
• Maintain and update team distribution lists
• Coordinate visitor sessions and lectures
• Ensure policy and compliance adherence
• Provide backup support for other admins
• Collaborate with support teams across locations
• Support external engagements (talks, workshops, research partners)
• Handle procurement workflows (data/software approvals and vendors)

• 2+ years in Admin / Executive Assistant / Business Support / Coordination role
• Strong calendar & diary management (multiple stakeholders)
• Expense management experience
• Event coordination experience
• Proficient in Outlook, Excel, PowerPoint, Word, Microsoft Teams
• Stay calm under pressure
• Maintain confidentiality

• Experience supporting research, tech, or fast‑paced environments
• Prior cross‑site/global team support experience

2–5 years ideal

1 year

Monday – Friday (Business Hours)

40 hours