Administrative Assistant - ACX Site Leader
Listed on 2026-06-14
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
- Full-time
- Salary Min: 26.2
- Salary Max: 47.3
- Workday Global Grade: 00
- Compensation: USD 26.2 - USD 47.3 - hourly
About Abb Vie
Abb Vie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about Abb Vie, please visit us .
Follow @abbvie onLinked
In, Facebook ,Instagram ,X and YouTube.
The Administrative Assistant provides comprehensive administrative support to the Abb Vie Cambridge Crossing (ACX) Site Leader and the broader site leadership team. This role plays a key part in fostering a positive, engaging site culture and ensuring the smooth day-to-day operation of the site. The position requires a proactive, organized, and professional individual who can manage multiple priorities with discretion and efficiency.
Key Responsibilities- Provide advanced administrative support to the ACX Site Leader, site leadership team, remote employees, and team members at other sites reporting into the Site Leader, as well as assigned Development Biological Sciences Portfolio group staff.
- Manage and prioritize the Site Leader's calendar, proactively identify and resolve scheduling conflicts, and coordinate routine meetings.
- Develop meeting agendas and capture minutes at designated meetings as required.
- Draft, review, and manage site leader communications to ensure consistent and professional messaging.
- Represent the Site Leader on site-wide and Massachusetts-wide committees, including social committees and employee resource groups.
- Plan and coordinate site events, including town halls, large external meetings, team-building activities, and other site-wide functions.
- Track and manage the site budget, ensuring accurate record-keeping and adherence to corporate financial guidelines.
- Support the Crisis Action Team (CAT) as needed.
- Coordinate new employee office setups and facilitate a smooth onboarding experience.
- Assist staff with travel arrangements, expense report submissions, calendar management, and courier scheduling.
- Prepare and revise business documents, compile meeting materials, and create polished presentations from source materials.
- Manage correspondence, teleconferences, and billing processes in a timely and professional manner.
- Maintain departmental and site files in compliance with corporate and legal guidelines.
- Follow established company purchasing procedures and other relevant internal policies.
- Apply intermediate to advanced software skills — including Microsoft Office Suite, Outlook, Adobe Acrobat, the Corporate Travel website, and other business-specific applications — to carry out assigned tasks effectively.
- Handle confidential and business-sensitive information with the utmost professionalism and discretion.
Interact professionally with senior and executive-level stakeholders on a regular basis.
Qualifications Required- High School diploma or equivalent.
- Minimum of 3 years of experience in an administrative assistant or related role.
- Prior experience supporting a Senior Director or equivalent-level leader.
- Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and Adobe Acrobat.
- Solid understanding of core business processes and organizational requirements.
- Self-starter with the ability to operate effectively at a high level under general direction.
- Demonstrated ability to build strong working relationships with peers and cross-functional partners.
- Team-oriented mindset with a positive, can-do attitude and a genuine desire to contribute to the organization's success.
- Ability to learn quickly and adapt course as priorities or circumstances change.
- Open to feedback, new ideas, and continuous improvement.
- Professional demeanor with a consistent commitment to maintaining confidentiality.
Applicable only to applicants…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).