Senior Coordinator, Admin; Onsite

Role Overview

The Full‑time Administrative Associate will provide administrative support to professional, technical and engineering co‑workers at various levels within the BBN's Collaborative Administration Group (POST).

• Provide administrative support to senior leaders and employees; maintain senior leader calendar.
• Answer routine questions on policies and procedures, expense reporting, group meals, etc.
• Coordinate internal meetings and functions, arrange visitors, order catered food.
• Facilitate meetings, drive slides, assist with Zoom and in‐person formats.
• Create and process trip/expense reports and vendor check reimbursements.
• Log and track travel claims; arrange travel reservations.
• Schedule interviews for potential new hires and handle onboarding requirements.
• Coordinate export paperwork requirements as necessary.
• Coordinate office moves and support Environmental, Health and Safety (EHS) initiatives and quarterly audits.
• Assist with document repositories, order office supplies, maintain stock.
• Coordinate with other administrators to foster unified environment.
• Support Communications to track support tickets, managing company store relationship.
• Support government property inventory barcoding, tracking, periodic audits.
• Perform other administrative and clerical duties as assigned.

• Opportunity to leverage customer service, problem‑solving and organizational skills.
• Develop leadership qualities: facilitation, collaboration, influential communication.
• Opportunities to develop new skills and progress in your career.

• AA/AS degree (or other 2‑year post‑high school training) with a minimum of 6 years of relevant experience.
• 6+ years experience with Microsoft Office 365 applications.
• U.S. Person eligible to obtain any required Export Authorization.

• Excellent organizational, customer service, attention to detail, multitasking, communication, teamwork, collaboration, initiative, interpersonal skills.
• Exuberant, forward‑looking personality, ability to think outside the box.
• Light occasional domestic travel when needed.

US $53,100 - US $100,900 (Good faith estimate based on experience).

• Health, wellness, retirement, work/life benefits.
• Parental (including paternal) leave, flexible work schedules, educational assistance, child/adult backup care.
• Recognition programs, achievement awards.
• Onsite location at Cambridge, MA.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.