Events Assistant

EVENTS ASSISTANT 2

Career Advising & Professional Development (CAPD) assist staff with planning, executing, and supporting inclusive events at MIT to help students develop educational and career plans.

• Event Coordination (30%):
  Plan workshops and receptions. Develop invitation lists, manage confirmations, arrange speakers, order refreshments, and complete administrative tasks.
• Vendor & Logistics Support (15%):
  Coordinate with vendors for lodging, venues, AV, catering, and security. Select career fair vendors, negotiate agreements against budget goals, design layouts, and resolve employer complaints.
• Information Resource (10%):
  Explain scheduling procedures and check space availability for interviews and workshops.
• Real-Time Support (10%):
  Attend live and Zoom events to assist with setup, logistics, guest greeting, and troubleshooting.
• Data & Reporting (10%):
  Track attendance via scanners, upload registration data, and assist with end-of-year reporting.
• Marketing & Communications (10%):
  Publicize events via newsletters, boards, and websites. Collaborate on flyers, graphics, and articles.
• Operations & Finance (15%):
  Source cost‑effective supplies, submit invoices, reconcile expenses, arrange visitor travel, and serve as Parking Coordinator.
• Provide backup phone/email support.