FullTime Legal Assistant

Responsibilities

• Client Support
  • Complete legal tasks assigned by paralegals and attorneys promptly.
  • Meet with clients at the office to receive documents and conduct meetings as requested.
  • Receive emails, telephone communication, and meetings from clients and provide service and answer questions promptly.
  • If unable to answer immediately, acknowledge and provide a plan for follow‑up.
• Open File Organization
  • Maintain open paper and electronic client files in an organized system.
  • With Front Office Manager, organize legal offices and storage/printer offices.
• Case Production
  • Meet deadlines set by paralegals for task completion.
  • Submit records requests to government agencies.
  • Communicate with clients to follow up on any questions or requests.
  • Schedule signature meetings and other preparatory meetings with clients.
  • Assemble final packets and update drafted forms and documents.
  • Assist with scanning, copying, printing, and mailing of documents.
• Submission Finalization
  • Conduct detailed, accurate, and timely “Blue Sheet” reviews to assist with final submission of applications.
  • Schedule Fed Ex pickup of submissions.
  • Deliver packages to Fed Ex and USPS.
• Scheduling
  • Schedule client meetings with paralegals and attorneys.
• Case Closure (shared with other In‑Person Legal Assistant)
  • Work with Legal Team weekly to determine cases to close and close within 2 weeks of request.
• Front Desk
  • Cover front desk as needed when Front Office Manager is out.
• Other Duties
  • Any tasks needed to maintain quality, client support, and firm profitability.

• High school diploma or equivalent (required); associate’s degree is a plus.
• Strong organizational and communication skills.
• Ability to prioritize tasks with demanding deadlines and work in a fast‑paced environment.
• Minimum 1–2 years of experience in a law firm or administrative office setting.
• Bilingual in at least one non‑English language.

$52,000 - $58,000 per year.