Administrative Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high‑quality and efficient services to the schools to help them achieve their goals.

Presidential Initiative on Interfaith Engagement

The Presidential Initiative on Interfaith Engagement is building a campus where respect for all identities flourishes, relationships bridge divides, and cooperation for the common good is a lived reality. The Initiative serves students, faculty, and staff across all of Harvard's schools, offices, and departments and from all religious, spiritual, and ethical backgrounds. In a world that often feels fractured, the Initiative provides the spaces, tools, and support to help the Harvard community replace assumption with inquiry and isolation with genuine relationship.

The Initiative maintains a vibrant programming calendar — hosting 80+ events in the 2025–26 school year alone — forms partnerships across the university, and shapes its offerings on the foundations of inclusive infrastructure, religious literacy & agility, deep encounters, and meaning making.

Reporting to the Assistant Director of Student Programs & Chaplaincy, the Administrative Coordinator provides administrative and logistical support for the department. This role performs a wide range of complex administrative, financial, and event‑support duties. The coordinator acts as the primary financial systems user for the department, supports the Executive Director’s schedule/courses, and manages the administrative lifecycle of Harvard Chaplaincy requirements and student grants.

• Financial Operations & Systems: Serves as the department's primary power‑user for Harvard financial systems. Processes all Concur reimbursements, manages B2P vendor invoices, and holds/reconciles the departmental Corporate Card.
• Executive, Academic & Fellowship Administration: Provides comprehensive logistical support for the Executive Director's academic courses and the RSEL Fellowship. Maintains all fellowship‑related administrative data (attendance, grading logs, material distribution, and session recording) to optimize the Executive Director's capacity for high‑level student mentorship.
• Environment Architecture & Hospitality: Ensures the physical environment for all RSEL events reflects departmental values of hospitality and pluralism. Coordinates catering (with specific attention to religious dietary requirements), room bookings, and aesthetic setup to foster an inclusive and sacred space for dialogue.
• Chaplaincy Administration: Monitors central interfaith inboxes. Schedules logistics for the monthly chaplains' plenary meetings and processes onboarding paperwork and internal rosters for new chaplains.
• Event Logistics & Evening Support: Provides comprehensive logistical support for all programming, including venue booking, catering, and A/V coordination. Acts as the primary staff presence for regularly occurring evening student programs (including Fellowship sessions) and occasional weekend community gatherings.
• Grant Lifecycle Management: Maintains and tracks donations and donor information (in coordination with Development), prepares routine donation acknowledgments, and compiles data for quarterly and annual donor reports.
• General Operations: Provides for the smooth day‑to‑day flow of communications, including greeting visitors and ordering office supplies. Maintains the department website, digital records, and CRM data entry to support outcome harvesting.

Please note:
This position has a term…