Executive Administrative Assistant

A Global Biotech Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to join their team. This role requires high-level administrative and operational support, business acumen, the ability to anticipate needs, and a proactive approach to driving results. The assistant will support senior leadership across a matrixed organization, fostering culture, providing trusted insights and strategic support while ensuring confidentiality and discretion.

• Manage complex executive calendars and travel arrangements, as assigned.
• Coordinate onsite, hybrid, and virtual meetings, including agendas, materials, and follow‑up actions.
• Prepare, edit, and manage correspondence, presentations, reports, and other materials.
• Process purchase orders, invoices, expense reports, and track expenses in line with company policies.
• Partner with administrative colleagues across Research, R&D, and the enterprise to support leadership coordination.
• Act as a knowledge source for all colleagues in the assigned function, remaining up‑to‑date on policies and procedures.
• Support onboarding/offboarding logistics, organization charts, and internal communications.
• Proactively identify opportunities to develop and standardize processes.
• Provide administrative support for special projects as required, working in partnership with other functional team members.

• Working in a smoke‑free environment.

• Creating presentations
• Preparing agendas
• Prioritizing
• Organization
• Handling confidential information
• MS Office
• MS Teams
• Operational support
• Multi‑tasking
• Calendar management
• Expense reporting
• Travel arrangement
• Decision making

• Years of experience: 5 years
• Experience level:
  Experienced

Salary: $45 - $55 per hour

Shift: First

Work hours:

8 AM – 5 PM

Education:

Associate

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.