Senior Clerk​/Cambridgeport

Senior Clerk (40 hours/11 months), Cambridgeport

Position:
Senior Clerk

Location:

Cambridgeport School, Cambridge, Massachusetts

Cambridgeport School fosters a community that values collaboration, respect, and student empowerment. Teachers and families work together to support every child’s learning journey.

School Operations

• Answer the main office phone, directing calls and requests to appropriate parties, including all in‑person requests and questions
• Follow security protocols in managing school visitors
• Assist in procuring and scheduling substitute teachers for the building, as needed
• Coordinate incoming mail and packages, distributing mail and notices to teachers
• Respond to regular school‑wide or teacher‑specific issues and concerns
• Develop and maintain office procedures and routines

Office Management

• Manage internal school supply requests from staff
• Ensure technology (printers, copiers, fax) is up and running and address problems as needed
• Track staff attendance and reconcile internal data with the online payroll system
• Maintain a system for tracking purchase orders

Student Registration & Records

• Implement and maintain all office and school record‑keeping systems, maintaining a comprehensive student database and tracking records and reports related to incidents, accidents, attendance, and other matters; use both computer and manual filing systems to allow efficient collection, retention, and retrieval of information
• Assist in the process of registering new students
• Coordinate bus transportation for students

Parent/Family Communication

• Act as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greet and direct visitors; address standard inquiries by letter, phone, email, fax, or personal contact; maintain internal communication system, ensuring instructional, support, and other personnel are kept informed of needed information
• Maintain student, staff, and family confidentiality

Administration Support

• Assist both the Principal and the Assistant Principal with ongoing and as‑needed tasks and assistance
• Perform other duties as assigned

• High school diploma; college degree preferred
• Experience in an office environment with public contact; school site experience preferred
• Knowledge of standard clerical procedures and office operations
• Strong command of English grammar, punctuation, spelling, and business document formatting
• Proficiency with standard software applications and the ability to learn new systems
• Knowledge of basic research methods, budgeting, and accounting principles
• Familiarity with office filing systems and records management
• Ability to operate standard office equipment
• Ability to prepare, edit, and format memos, reports, letters, and other documents
• Ability to maintain databases and management information systems
• Strong written and verbal communication skills, including proofreading accuracy
• Effective time management, organization, and ability to prioritize tasks
• Ability to interpret rules and procedures, work independently, maintain confidentiality, and collaborate with diverse stakeholders

At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced. A team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. We welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our district.