Business Operations Coordinator

Job Description Summary

The Business Operations Coordinator provides direct administrative support to the Bio Medical Research Data & Digital Leadership to ensure productivity through routine administrative activities as well as non‑routine activities and special projects.

• Schedule and manage on‑site, off‑site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
• Independently identify and initiate process improvement areas across departments or functions with limited direction
• Perform special projects and/or other functions to support the business as assigned or proactively identified (locker management, building access management, etc.)
• Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
• Partner with other   Data & Digital Administrative Assistants for day‑to‑day operations and act as backup
• Other related job duties as assigned / Office & Site operations management
• Onboarding management of internal hires (hardware/phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4
  
  Growth)

• Experience supporting an executive level manager
• Minimum 5 years of administrative experience
• High school diploma required; associate’s or bachelor’s degree preferred or equivalent experience
• Excellent planning and organizational skills
• Agile mindset with the ability to adapt quickly, reprioritize effectively, and remain focused in a fast‑moving and evolving environment
• Proactive and solution‑oriented, with confidence to anticipate needs, take ownership, and drive work forward with limited direction
• Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and Power Point
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast‑paced team environment

• Continuous improvement mindset with a demonstrated ability to identify inefficiencies, simplify processes, and implement practical solutions
• Strong collaborative approach and proven ability to build trusted partnerships across teams, functions, and organizational levels
• Learning agility and openness to change, with enthusiasm for new tools, ways of working, and opportunities to enhance team effectiveness

Salary range: $31.08 to $57.75 per hour. Final salary will be determined based on relevant skills and experience and reviewed periodically. Compensation includes performance‑based cash incentive and potential eligibility for annual equity awards. Eligible U.S. employees receive a comprehensive benefits package including health, life, and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. Generous time‑off package including vacation, personal days, holidays, and other leaves.

The Novartis Group of Companies is an Equal Opportunity Employer. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.

The Novartis Group of Companies is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application process or to perform the essential functions of a position, please contact reasonab or call  and let us know the nature of your request and contact information. Please include the job requisition number in your message.