Administrative Assistant

Overview

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation.

The Administrative Assistant 2 provides routine administrative and secretarial support as directed, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations, managing schedules, coordinating travel, conference calls, and processing expense reimbursement requests. Completes routine tasks under moderate supervision.

• Answering and screening telephone calls
• Prepare reports, meeting minutes and correspondence
• Create and edit documents, spreadsheets and presentations
• Schedule coordination, arrange appointments and itineraries
• Coordinate meetings, travel, conference calls, and complete expense reports
• Maintain general office supplies and order project materials
• Coordinate incoming / outgoing mail and packages
• Coordinate clearance/badge requests
• Ensure required internal paperwork/documents are maintained for audit compliance
• Coordinate internal moves and facilities rearrangement, maintenance, and custodial requests
• Perform other duties as assigned
• Place P-Card orders for various materials
• Track capital expenditures (Equipment, facilities upgrades, etc.)
• Act as timesheet proxy for department staff

• Highly proficient administrative support skills and office applications (Microsoft Word, PowerPoint, Excel)
• Highly proficient communication skills (phone, verbal and written)
• Ability to handle sensitive information and situations with poise and professionalism
• Ability to proofread and edit written documents

High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred

3-5 years administrative assistant experience required

Cambridge, Massachusetts

US base salary range for this full-time position: $24.00 - $40.80 per hour.

Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities.

Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

To request reasonable accommodation, please contact