Coordinator, Reunions and Classes

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

This full-time non-exempt position reports to the Associate Director, Reunions and Classes. The coordinator works in close partnership with the Alumni Affairs and Development Events team, as well as with alumni, students, faculty, senior administration, and administrative personnel in a fast-paced, high-volume, deadline-driven environment. The coordinator supports reunion and class engagement activities for alumni ranging from undergraduates to the eldest alumni.

• Provides administrative support for college class communications, events, and volunteer meetings.
• Creates and deploys broadcast communications and web content, in partnership with alumni volunteers and staff.
• Collects and maintains data related to alumni and student communication, participation, and volunteerism.
• Manages the day-to-day operations of the Association of Harvard College Class Secretaries and Treasurers (AHCCS&T), including the annual meeting, annual reporting, monthly necrology reports, the Quill and Key newsletter, onboarding and training new members, and meetings of the Executive Committee.
• Maintains volunteer resources and documentation on the Officer’s Lounge, a volunteer resource site.
• Supports the Associate Director with student and recent graduate volunteer committees, including the Senior Class Committee, the Student-Alumni Engagement Committee, and the Recent Graduate Engagement Committee.
• Provides volunteer training associated with class websites and email tools.
• Provides reporting and volunteer training for HAA-facilitated, in-house treasuries.
• Assists class volunteers with creation and deployment of class print and email newsletters.
• Facilitates coordination and communication across reunion and class-based events in May/June.
• Works closely with HAA (Harvard Alumni Association) and Events colleagues to hire, train, and manage HAA Student Lead Ambassadors throughout the academic year.
• Assists staff and volunteers with the management of class Zoom licenses.
• Provides front-line customer service support for alumni and volunteers, staying informed of activity and programs of Reunions and Classes, the HAA, and Harvard College.
• Performs general administrative duties to support the function of the office, including answering phones, monitoring shared email inboxes, maintaining files and databases, tracking registrations, and preparing correspondence.
• Contributes to the team’s alumni engagement goals by assisting the department in special projects as needed.
• The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

• Must be able to lift boxes and other light items as needed.

• Minimum 2 years’ relevant experience required.
• Weekend and evening event work required (can be significant during spring reunions in late May/early June).
• Excellent written and verbal communication skills, both in person and on the phone.
• Required presence in office during final reunion planning and execution (April to June).
• Will be expected to work certain events/campus activities, such as reunions each Spring, and participate in department retreats that are taking place on campus in Cambridge, MA.

• Personal Accountability
• Integrity and Trust
• Project Management
• Respect and Inclusion
• Bachelor’s degree preferred

• Standard Hours/
  
  Schedule:
  
  35 hours per week
• Orientation and Review Period: 3 months
• Visa Sponsorship Information:
  Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening:
  Identity, Criminal

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a…