Administrative Assistant

Position: Administrative Assistant 2
Overview:

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation.

For more information about Draper, visit  Description

Summary:

The Administrative Assistant 2 provides routine administrative and secretarial support as directed, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, process expense reimbursement requests. Completes routine tasks under moderate supervision

Job Description:

Duties/Responsibilities Answering and screening telephone calls

Prepare reports, meeting minutes and correspondence.

Create and edit documents, spreadsheets and presentations.

Schedule coordination, arrange appointments and itineraries.

Coordinate meetings, travel, conference calls, and complete expense reports

Maintain general office supplies and order project materials

Coordinate incoming / outgoing mail and packages

Coordinate clearance/badge requests

Ensure required internal paperwork/documents are maintained for audit compliance

Coordinate internal moves and facilities rearrangement, maintenance, and custodial requests

Performs other duties as assigned

Place P-Card orders for various materials

Tracking Capital expenditures (Equipment, facilities upgrades, etc.)Acting as timesheet proxy for department staff

Skills

Highly proficient administrative support skills and office applications skills (Microsoft Word, PowerPoint, Excel)
Highly proficient in all communication skills (phone, verbal and written)
Ability to handle sensitive information and situations with poise and professionalism

Ability to proofread and edit written documents

Strong organizational, coordination and judgment skills

Education

High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred

Experience3-5 years administrative assistant experience required

Additional

Job Description:

Connect With Draper for Future Opportunities! If you don't find the right posting in our Career Opportunities, you may submit your resume for future consideration.

Job Location
- City:

Cambridge

Job Location
- State:

Massachusetts

Job Location
- Postal Code:

The US base salary range for this full-time position is $24.00 - $40.80

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role.

Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now  is committed to creating an inclusive environment.

We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

To request reasonable accommodation, please contact
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