Administrative Specialist

Our client, a well-known Higher Education Institution, is seeking an energetic, detail-oriented Administrative Assistant to manage and support the front office of a large department onsite. This position is temporary for 2-3 months with the potential for extension and starts immediately.

Compensation: $22-24 per hour

Hours: Monday-Friday; 8:30am - 5pm

Applicants must be able to commute to Boston, MA and provide proof of COVID vaccination to be eligible for this role. If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration.

Responsibilities:

• Serve as the face of the department to visitors, vendors, and building management
• Assist with planning, coordination, and execution for undergraduate program events
• Maintain department contact lists, office schedules, databases, and website updates
• Draft emails, take meeting notes, and assist with communications
• Provide hands-on assistance to all department-related activities including student organizations, award administration, course feedback, and communications
• Provide general administrative support to department faculty and administrators as needed

Qualifications:

• Minimum 1-2 years of professional Administrative experience
• Excellent communication and interpersonal skills required
• Must be able to multi-task and work independently to manage responsibilities
• Strong technical skills including experience with PC computers, databases, and Microsoft Office (particularly Word and Excel)
• Experience with Microsoft Teams and Zoom applications is a plus
• Previous Higher Education experience is a plus
• Previous events experience is a plus

Associate

Full-time

Administrative

Staffing and Recruiting