Executive Assistant Job Cambridge area,Massachusetts USA,Administrative/Clerical

Dynamic Team Player And Experienced Admin

We are looking for a dynamic team player and experienced admin to provide consistent, detailed support to members of the TOQ organization, including some VP level managers and their teams. The right candidate will show willingness to work as a team with other administrative staff to ensure that all needs of the department are met and consistently support company objectives. Share work load as necessary to support the broader needs of the group.

Summary

Of

Key Responsibilities

Heavy focus on calendar management, including but not limited to daily/weekly/monthly meetings and multi-level meetings with many attendees/locations/time zones
Expense management through Concur system
Arrange travel, including air, hotel & transportation as well as occasional work-related events, large meetings.
Request creation of new vendors
Create purchase order requests
Prepare materials for meetings, presentations and special projects
Appropriately manage information of a highly confidential and critical nature
Coordinate logistics for meetings and company sponsored events, including ordering food, inputting facilities requests and managing attendees
Work closely with other executive assistants to make sure department needs are met
Provide back-up support to other assistants, including other departments, as needed
Work cross-functionally on day to day business to keep operation running smoothly
Perform other duties as assigned
Ad hoc projects

Qualifications

Bachelor's Degree and 3+ years of experience OR Associates and 5+ years of experience OR GED equivalent and 7+ years of experience
Must have excellent organizational, verbal and written communication skills.
Knowledge of MS Office applications including MS PowerPoint, Excel and Word required.
This candidate must be a proven team player and a detail-oriented individual who possesses strong organizational skills with the ability to prioritize work load.
He/she must be able to exercise good judgment; work independently but also take instruction; communicate effectively and professionally; meet deadlines and work within a variety of situations in a growing, fast-paced organization.